Circulation Policies: Graduate Students

Loan Periods

Loan Type Loan period
(in days)
Max # items Max # renewals
Regular Loan 84 50 2
Periodical Loan 3 10 0
CD Loan 7 10 1
A/V Loan 7 5 1
Browsing, CRC Loan 28 10 1
Score Loan 28 25 1
CRC Loan 28 50 2

All graduate students currently enrolled at Butler University are eligible to check out materials from the Butler University Libraries. Borrowers must present a valid ID card at the Circulation Desk when checking out materials.

Overdue Notices and Late Fees

As a courtesy, students with late fees are notified by e-mails before bills are sent to Student Accounts. Daily late fees have been replaced by a flat rate of $10 for items more than two weeks late. To ensure a timely return of books and to avoid late fees, students are encouraged to monitor their due-dates via My Library Card.

To review our overdues policy please see our Overdues Policy and Procedures page.

Lost Materials

Once library materials are declared lost a bill will be e-mailed to the student and to Student Accounts. Students will have to pay the replacement cost (ranging from $25 - $100 or more), plus a $10.00 late fee per item. If the bill is greater than $195.00 a department requested hold will be placed on the student's account and will not be lifted until the bill is settled.

After having been billed, if the library materials are returned undamaged by the end of the semester during which the bill was sent, then the student's account will be credited the replacement costs and the student will only be required to pay the late fees.

Renewals, Holds, and Recalls

Renewals, holds, and recalls may be made online using WorldCat Discovery, at the Circulation Desks, by telephone or e-mail:

You can also place a renewal or hold via WorldCat Discovery, Butler's online catalog.


A patron may place an item on hold through the library's online catalog only if the item is currently checked out. When the item is available, the patron will be contacted by email and the item will be held for him/her at the circulation desk under his/her name.

Items found through the use of a missing item form will also be placed on hold for the patron.

Requested new books will also be placed on hold.

Items from the general collection will have a Holds Shelf Life of two weeks; items from the reference and reserve collection will have a Holds Shelf Life of three days.

If your need is immediate please ask that your item be recalled.

Recall Policy

When other patrons place a recall request on items that are checked out, the requested materials will be recalled by the Libraries within 3 to 7 days, depending on the circulation status of the materials.


After-hour book drops are available at both libraries by the main entrances. Reserve items must be returned directly to the Circulation Desk.


Last updated November 5, 2012.