Circulation Policies: Faculty & Staff

Loan Periods (Faculty / Staff)

Loan Type Loan period Max # items Max # renewals
Regular Loan 6 mo / 60 days 100 /50 2
Periodical Loan 1 mo / 0 10 0
Media Loan 1 mo / 2 weeks 10 2
Score Loan 6 mos / 1 mo 50 / 25 2

All faculty and staff members currently employed by Butler University and Emeriti faculty are eligible to check out materials from the Butler University Libraries. Borrowers must present a valid ID card at the Circulation Desk when checking out materials. Emeriti faculty receive Special Borrower privileges. Browsing books are limited to a maximum of 10 items checked out at one time.

Overdue Notices and Late Fees

Faculty and staff members are not assessed late fees.

Lost Materials

An item will be declared lost if the faculty or staff member has not responded to the two overdue notices sent to them via e-mail. Once an item is declared lost, the Libraries will contact faculty and staff members directly to discuss payment options to replace the item(s). Replacement costs range from $25 - $100 or more per item.


For faculty and staff members, items through their My Library Account and through a link in the reminder email that is sent before the due date of each item. Once an item has been renewed to its limit, the patron will receive two overdue notices via e-mail requesting that the item be returned.

Holds and Recalls

Holds and recalls may be made online using WorldCat Discovery at the Information Commons and Circulation Desks, by telephone or e-mail:


A patron may place an item on hold through the library's online catalog only if the item is currently checked out. When the item is available, the patron will be contacted by email and the item will be held for him/her at the desk under his/her name.

Items found through the use of a missing item form will also be placed on hold for the patron.

Requested new books will also be placed on hold.

Items from the general collection will have a Holds Shelf Life of one week; items from the reference and reserve collection are unavailable for hold.

If your need is immediate please ask that your item be recalled.

Recall Policy

When patrons ask that an item be recalled, the requested materials will be recalled by the Libraries within three to seven days, depending on the circulation status of the materials.


After-hour book drops are available at both libraries by the main entrances. Reserve items must be returned directly to the Information Commons or Circulation Desk.


Last updated February 22, 2015.