Library Services

Borrowing Privileges


Borrowing Privileges & Circulation Policies

The collections of the Irwin Library and the Ruth Lilly Science Library are available for use by all members of the Butler community. Limited access to library materials is extended to readers and researchers outside the Butler community.

Library materials may be used in the libraries, or they can be borrowed using a Butler ID card or a Special Borrower's library card. For more information please select from the list below.

To monitor your due-dates or to renew your materials online log into My Library Card.


Butler University Alumni have the same borrowing privileges for print materials as currently enrolled students. The only requirement to receive these privileges is to acquire an Alumni ID card and then fill out a Special Borrower's form. An Alumni ID Card can be obtained at Robertson Hall. Alumni presenting an alumni ID card also have added computer privileges in the library.

General Public

The general public may visit the Butler University Libraries and read or browse the collections. Those who live in Marion, Hendricks, Boone, Hamilton, Hancock, Shelby, and Johnson counties may receive borrowing privileges for one year for a fee of $50.

See the Special Borrowers page for details.

Services & Equipment

  • One photocopy machine (.20 cents per page for public use)
  • Microfilm reader
  • Free fax service for students

Reciprocal Borrowing

ALI/PALNI Academic Libraries

The Butler University Libraries are affiliated with the PALNI and ALI networks, and current Butler faculty, staff, and students may borrow from these institutions as well by presenting their Butler University ID cards. To borrow from ALI institutions, Butler users will also need an ALI card, which can be acquired at either the Irwin Library Information Commons desk or the Science Library circulation desk.

Academic Libraries of Indiana (ALI) Member Schools

Private Academic Library Network of Indiana (PALNI) Member Schools

Loan periods, penalties, and general borrowing policies are determined by the lending libraries.

Indianapolis Public Library

Butler University students are also eligible for a temporary library card at IndyPL. Students may complete an application at any branch location and must provide a photo ID and proof of residency (e.g. a piece of mail).




The Library (Irwin and Science), Center for Academic Technology (CAT), and Information Technology (IT) work together to meet Butler's technology lending needs. The appropriate lending department depends on affiliation (student or faculty/staff) and usage scenario as outlined on the Technology Lending page.

Camcorders and Microphones

The Irwin Library has 6 standard camcorders, 3 high definition camcorders, two wireless microphones, and several tripods available for check-out at the Information Commons desk. The equipment can leave the library and has a 7-day circulation period. Items are available on a first-come, first-serve basis and have no renewals. Patrons should charge camcorders and clear memories before returning the equipment.


The Irwin Library has 3 iPad 1s, 2 iPad 2s, 4 iPads, 2 iPad minis available for check-out to students at the Information Commons desk. The Science Library has 2 iPad 2s available. These devices may leave the library and have a 7 day circulation period. iPads are available on a first-come, first-serve basis and have no renewals. Patrons should not delete library-installed applications. When iPads are returned, they will be reset to library settings.  


Loaner Laptops

Both the Irwin Library and the Science Library have Dell laptops and Apple Macbooks available for checkout to current Butler University students. These are available on a first-come, first-serve basis. This equipment can leave the library and has a 7 day circulation period. Loaner Laptops have no renewals. 

The Irwin Library recognizes that demand for these devices can be high; as a result, patrons are required to wait 24 hours after returning a laptop before checking one out again.

Available Equipment

  • Dell Laptop E6400 & HP EliteBook 8470p
  • Microsoft Office 2010
  • Adobe CS5.5 Suite
  • Microsoft Internet Explorer, Mozilla Firefox, Google Chrome
  • Adobe Reader
  • Adobe Flash Player
  • Symantec Endpoint Protection (Antivirus/Antispyware program)
  • Java Runtime Environment
  • Apple Quicktime
  • Movie Maker
  • Panopto Recorder
  • ChemBio Office 2014
  • FileZilla FTP Client
  • Audacity
  • IBM SPSS Statistics
  • Wolfram Mathematia
  • Apple MacBook
  • Microsoft Office 2011
  • iLife '09 Suite
  • Adobe CS5.5 Suite
  • Safari Web Browser, Mozilla Firefox, Google Chrome
  • Symantec Antivirus for Macintosh
  • Apple Quicktime
  • iMovie
  • Garage Band
  • SPSSS Statistics
  • Wolfram Mathematica

Please note that software selection is limited to the above descriptions and is subject to change when devices are reimaged by IT.

Overdue Notices, Late Fees, & Replacement Fees

As a courtesy, students with late fees are notified by e-mails before bills are sent to Student Accounts. All late fees for computer devices and equipment are billed at $10 per day for items that are overdue. To ensure a timely return of devices and to avoid late fees, students are encouraged to monitor their due dates via My Library Card.

Replacement fees for camcorder and microphone equipment or parts are billed based on the cost of the item and may cost up to several hundred dollars.

To review our overdues policy, please see our Overdues Policy and Procedures page.

Printing, Photocopying, & Fax Services


Printing Services

Butler faculty, staff, and students may print in the Butler University Libraries. See the IT Printsmart page for more information.

Alumni, guests, and special borrowers may not print. Guest users may save documents to a flash drive or attach files to an email. Ask Information Commons staff for assistance if necessary. 

Color Printing

Color printing may be done at Irwin Library and the Science Library. Color print jobs are $.25/page and are released by a staff member once sent to the printer and paid for.

Photocopying Services

Butler faculty, staff, and students may photocopy using the library copy machines in public areas. Simply swipe your Butler ID card at the machine to gain access.

Guests and alumni may photocopy for $.20/page. To use library copy machines, see a staff member with the document(s) to be copied. Guests and alumni must pay for the copy jobs in advance for the credit to be applied to the library copy card.

Copy machines are also equipped to scan and email at no cost. Patrons are encouraged to use this feature.

Special Collections, University Archives, and Rare Books Photocopying

Due to their nature, materials in special collections, rare books, and university archives are governed by a different set of standards. Please see their service guidelines for more information.

Fax Policy


  • The fax machine is only for CURRENT Butler Students, staff, and faculty to send faxes. Verification: Patrons will need to show their ID card or be looked up in the library system.
  • Patrons are REQUIRED TO WAIT for their fax to be processed. Due to privacy concerns we cannot allow patrons to leave a fax and come back for it later.
  • We do not charge for any faxes. This includes long distance or international faxes.
  • A confirmation page will print out at the end of the fax and can be given to the patron.
  • The number of pages sent in one request and the number of fax numbers sent to are subject to staff discretion (i.e., desk staffing, pending assignments, etc). A good rule of thumb is one large mutli-page fax (10+ pages) to any one fax number or a small fax (approximately five pages) to no more than five different fax numbers.


  • Faxes can be sent to (317) 940-8039 (Irwin Library Information Commons Desk) or (317) 940-9519 (Science Library).
  • The intended recipient of the fax should be clearly noted.
  • Information Commons Staff will notify the recipient of a fax via email.
  • Once notified, the recipient will have 48 hours to pick up their fax from the Information Commons desk. Faxes not picked up within 48 hours of notification will be shredded.
  • Please contact the Information Commons desk at (317) 940-9227 (Irwin) or (317) 940-9401 (Science) with any questions or to confirm a fax has been received.

*Please note the Library reserves the right to update or modify this policy at any time.

Interlibrary Loan


For materials not owned by Butler University Libraries, Interlibrary Loan may provide access. Current students, faculty, and staff may use ILL to request titles not available at Butler. See the Interlibrary Loan page for more information.

Thesis Binding


Graduate students needing their thesis bound are asked to follow these guidelines:

  • Students must supply ALL copies to be bound. The library will not make copies and will retain the thesis with the original signature page. The library will pay for the binding of this copy only.
  • Students must fill out a Thesis Binding Request Form available from the Irwin Library Information Commons desk or the Honors Program Coordinator.
  • Paper requirements for your thesis should be high quality copier paper that is acid free. Please use only laser printers to prevent ink smudging and/or transfer. Theses are bound as presented. Library staff does not check for mistakes.
  • Mailing information for personal copies should be a permanent address. Students will receive one copy of the form as a receipt.
  • Effective Academic Year 2013-2014, personal or departmental copies cost $15.00 per copy which includes shipping and handling. Payment must be made prior to binding.
  • Binding should take approximately 4-8 weeks from the time they are turned into the library, barring returns for corrections.
  • If your thesis is in print format, please submit it to the Information Commons Desk at Irwin Library, care of Laina Ridenour.
  • If your thesis is a CD or DVD and recital program, please submit them to Sheri Stormes (the Music and Fine Arts Librarian), who is located in the Irwin Library.
Thesis Type Contact Copies
Honors Honors Program Director
Amy Elson
1 Library
+ No. of personal copies desired
Masters - Music Director of Graduate Studies
Lisa Brooks
1 Library
1 Departmental (student pays)
+ No. of personal copies desired
Masters - English

Director MA English
Lee Garver

1 Library
1 Departmental (dept. pays)
+ No. of personal copies desired
Masters - Creative Writing Co-Director of the Writers' Studio
Andrew Levy
1 Library
1 Departmental (dept. pays)
+ No. of personal copies desired
Masters - Education Director METL
Judy Lysaker
1 Library
+ No. of personal copies desired
Masters - History Contact Department 1 Library
+ No. of personal copies desired

Note: Theses with extra parts, non-standard sizes, etc., may incur additional binding costs beyond the standard $15.00 fee.

Questions? Contact Laina Ridenour at 317-940-9532 or

Faculty Services


Faculty services available through the library include instructional sessions, the liaison librarian program, and classroom print reserves. Please see our Faculty Services page for more detailed information about these programs.


Last updated February 15, 2014.