Learning Resource Center

Admitted Transfer Student Information

 Transitions logo

Transferring from one college to another can be a challenge. At Butler, we hope to make this transition as smooth as possible for students who are new to our campus community. Please familiarize yourself with the information below -- if you follow these steps, you will be on your way to a smooth and successful transition.  Print out this "to do" list, too, for quick reference.

Important Action Items

Student Account Information
University policy requires all students to complete the Acceptance of Financial Responsibility (AFR) process prior to each semester. In order to register for classes, you must complete this process before your file will be forwarded to the designated academic department. ~ Show Information

Financial Responsibility

Butler University policy requires all students, including transfer students, to complete the Acceptance of Financial Responsibility (AFR) process each semester prior to enrollment. The AFR statement outlines the student's responsibility for paying all expenses, in addition to the penalties that may be incurred by the student if the expenses are not paid in a timely manner. 

Detailed information on how to complete the AFR process is as follows:

To complete the AFR, you must log on to your My.Butler account and navigate to Self Service, then Student Center. Accept Financial Responsibility is under the Finances section (NOT Campus Finances). Students must read the complete statement by scrolling down the text box and completing the process by accepting the terms and conditions by clicking on the radio button next to Terms and Conditions and click SAVE. By completing ALL steps, the service indicator, which prevents enrollment, will be removed from the account.

If you experience difficulty logging into your my.butler.eduaccount, please contact the Help Desk at (800) 368-6852, ext. 4357.

Please direct any questions regarding this policy and procedure to the Office of Student Accounts at (800) 368-6852, ext. 9353.

E-Billing

The Office of Student Accounts offers all Butler students E-Billing, an electronic billing statement published monthly. For more information on how to set up E-Billing, contact their Office of Student Accounts at (800) 368-6852 ,ext. 9353.

Transcript & Transfer Credit ~ Show Information

Your final official transcript(s) from your previous college(s) must be sent to the Office of Admission within three weeks after grades are posted at your prior institution. Without receipt of your final college transcript(s) to verify that you are in good academic standing, your enrollment at Butler University may be at risk.

You will find your Transfer Credit Evaluation report in the Academics section of the Student Center in your My.Butler account. See the directions below for information on accessing the report.

  1. Login and click Self Service, then Student Center.
  2. Under the Academics heading, click on Other Academics drop-down and choose Transfer Credit Report, then click the » button.
  3. On the Transfer Credit Report screen, select Undergraduate or Graduate as appropriate from the Academic Career drop-down list, then click the » button.
  4. In a pop-up window, you will see the words Running Report flashing briefly.
  5. Your Transfer Credit Evaluation report is displayed. To print, use the print button on your browser.

To return to the Student Center, close the popup window and click the Return to Student Center link at the bottom of the screen.

For additional transfer credit questions contact the Transfer Credit Evaluator in the Office of Registration and Records at (800) 368-6852, ext. 3044.

Placement Exams
Placement exams are intended to determine the appropriate course level for certain subjects. It is important that your knowledge is accurately measured so that you are not placed in a class that is either too easy or too difficult. Results are for placement purposes only, and your academic advisor will use the results to help you choose courses that fit your academic plan. Please review the following information about the placement exam process. ~ Show Information

Exams are available prior to advising and should be completed prior to the time you plan to register. Butler University placement exams are completed online, and you will be notified by the Learning Resource Center as to which placement exams you are required to complete (please refer to email correspondence for specific exam information).

Butler University online placement exams are completed on the honor system. Remember that your results determine the appropriate course level.

The placement exams are offered through Butler's course management system, Moodle. For additional information about placement exams and directions for accessing the exams, click on this link.

Academic Advising & Registration
Butler University encourages strong advising relationships between students and faculty. All incoming students are advised and initially enrolled by a faculty member in the academic department of the student's declared primary major. Each subsequent semester students are expected to meet with their advisor to discuss academic goals and to determine an appropriate class schedule. ~ Show Information

All incoming students, including transfers, will consult with an academic advisor in their department who will assist with enrollment. (NOTE: The advisor who assists you with your initial enrollment may or may not become your official academic advisor. Check your My.Butler account for your assigned academic advisor.)

Advising and registration take place prior to every semester, so you will have the opportunity to work with an academic advisor regardless of which semester you transfer into Butler University:

Spring Transfer Students:

If you are transferring to Butler University for the spring semester, we encourage you to come to Butler's campus to meet your advisor and familiarize yourself with campus resources. However, we understand that your current institution's schedule may not allow that opportunity. As such, once you have worked with the Learning Resource Center to complete all necessary steps - including completion of your online placement exams - your file will be forwarded to your designated academic department where you will be assigned an advisor. Your advisor or the departmental secretary will get in touch with you to arrange a phone registration, or, if you're able, to set up an on-campus appointment for registration. Please contact the individual department directly if you have questions or concerns. Visit our academic programs listing for details on the individual colleges and academic departments.

Fall Transfer Students:

If you are transferring to Butler University for the fall semester, you will have the option of registering during designated dates of New Student Registration (NSR); these dates will be provided on your enrollment paperwork. New Student Registration is a day during which you will have the opportunity to attend a resource fair of select University offices and programs, meet and hear from University officials, meet other students in your major, and learn more about your college and department's requirements and curriculum. You will have an individual registration appointment with an academic advisor in your major department and will register for classes while on campus.

While it is highly recommended that you attend a New Student Registration, we understand that you may have other commitments. If that is the case, you will be able to set up a phone registration with an academic advisor. Once you have finalized all necessary steps - including completion of your online placement exams - the Learning Resource Center will forward your file to your designated academic department. An academic advisor will be assigned and they or the departmental secretary will be in touch to schedule your registration time. Please contact the individual department directly if you have questions or concerns. Visit our academic programs listing for details on the individual colleges and academic departments.

 

Next Steps

Financial Aid ~ Show Information

The Office of Financial Aid strongly encourages all students and their families to complete the Free Application for Federal Student Aid (FAFSA). To receive priority consideration for all federal, state, and university aid programs complete the FAFSA between Jan. 1 and March 1 each year.

You can file the FAFSA online at www.fafsa.gov. Be sure you include Butler University in the school section; Butler's school code is 001788. You also will need to check your BUMail account and your My.Butler account for updates from the Office of Financial Aid, including your offer of financial aid.

For more information, or if you have questions, please contact the Office of Financial Aid at (877) 940-8200.

Housing
Please be aware that Butler University policy requires all undergraduate students to live on campus until they reach senior status. Students who wish to live at home with a parent or legal guardian are required to have this request approved by the Office of Residence Life. Contact them directly at (800) 368-6852, ext. 9458. ~ Show Information

After you have returned your enrollment form and deposit, you will receive access to the online housing contract and will be mailed an instructional pamphlet called Butler Bound. Butler University has a residency requirement that applies to all undergraduate students until they reach senior status. All first-year students not living at home with a parent or legal guardian are required to live in one of the University residence halls. All sophomore and junior students (including transfer students and those affiliated with a Greek organization) not living at home with a parent or legal guardian will be required to live in University housing or an approved Greek housing unit of which he or she is a member. Exceptions to this policy, or requests to live at home as a commuter student, must be approved in advance by the Office of Residence Life. Housing is not available to part-time students.

For more information on housing options and policies, contact the Office of Residence Life directly at (800) 368-6852, ext. 9458, or visit their website.

Health Information & Policies ~ Show Information

Health Records

Butler requires all incoming students, living on or off campus, to submit a complete Student Health Record (SHR) to Health Services by August 1 (fall admission) or January 30 (spring admission).  This is a web-based submission.  Access to the secure online portal: www.butler.edu/health-services under the "FORMS" tab.

This requirement includes a physical in the last 12 months prior to enrollment and up-to-date immunization information.  If you've arrived on campus and need assistance with meeting this requirement, our Health Services MD and staff can assist you in compliance. Call to schedule an appointment for a physical or immunizations, 940-9385.

A student's registration for the following semester classes may be placed on hold if health information and immunization records are not up-to-date, complete, or on file with Health Services. 

Health Insurance

Health and accident insurance coverage is mandatory for all degree-seeking, undergraduate students enrolled in 12 or more credits.* Students are required to enroll in the University-sponsored plan or waive enrollment by providing evidence of comparable coverage by established deadlines. Students who do not waive the University-sponsored insurance coverage prior to established waiver deadlines will be automatically enrolled in and billed for the plan effective August 15, 2013 - August 14, 2014.

  • The health insurance compliance process is completed annually by all students through graduation. To complete this task, you may need assistance from family members if you haven't had to manage your own health care before now. Go to www.gallagherkoster.com/butler to complete the waiver process.
  • *F1 and J1 Visa status undergraduate international students are required to be enrolled in the Butler University-sponsored insurance plan (with the exception of the ISEP participants).  No action is required - International students will be automatically enrolled in and billed for the coverage.  A copy of your United Healthcare insurance card will be delivered to Health Services soon. You will receive an e-mail notification to pick it up.
  • Students on the University-sponsored plan will receive an e-mail notification from Health Services to pick up a copy of their insurance card.  Information on printing your card online is available at the Gallagher Koster site noted above.

For plan information and questions visit:  http://www.butler.edu/is-plan/ 

Student IDs and Vehicle Registration ~ Show Information

Once you have been assigned a student identification number and have enrolled in classes, you may get your student identification card. The Butler University Police Department (BUPD) issues the ID card and you must go in person to their office during business hours, Monday through Friday, 8:30 a.m. to 4:30 p.m. You must bring your driver's license in order to receive your ID. To register your vehicle, you must go in person to BUPD during business hours. You will need the make and model of your vehicle as well as the license tag number.

BUPD is located at 525 W. Hampton Drive, on the corner of Sunset Avenue and Hampton Drive.

Becoming a Bulldog

Transitioning to Butler University
“Welcome to Butler University!” You will hear that from faculty, staff and students any time you mention that you are a transfer student. The Butler community is pleased that you have chosen to continue your education here and welcomes you to an institution that, since 1855, has been committed to educating individuals who positively impact the world around them. ~ Show Information

To help in your transition - and to ease any nervousness you may have about the campus - you will have the opportunity to participate in an orientation and transition program prior to the start of the semester in which you will transfer to Butler.

Spring Transfers: Orientation for students admitted to Butler University for Spring 2014 will take place on Friday, January 10. Along with the formal orientation program, social activities are planned so you can learn more about Butler, the Indianapolis community, and your fellow transfer students.  Additional details will be posted soon.

Fall Transfers: Orientation, called "Remix," is scheduled during Welcome Week. In addition to this mandatory program, additional social activities and campus opportunities are offered so that transfer students can acclimate quickly to the Butler community. Any questions about what will be offered can be addressed to the Learning Resource Center.

Overview of Fall Transfer Orientation Programming

All incoming fall transfer students  participate in Welcome Week activities, including "Remix," a required program specifically designed for transfer students.

(Schedule below from the programming that was scheduled for transfer students during Welcome Week 2013.)

Saturday, August 24

  • 8:00 am - 2:00 pm: Residence halls open for move-in for all new students
  • 2:00 pm - 5:00 pm: Resource Fair/Welcome Tent

Sunday, August 25

  • 11:30 am - 12:30 pm:  President's Welcome (Required for all new students, including transfer students)

Monday, August 26

  • 1:00 pm: Remix (Required for all transfer students)

*Please Note:  Attendance at Remix is required for all incoming transfer students.  To cover a portion of the cost of this and other Welcome Week programs that are open to transfer students, all new transfer students are charged a one-time fee of $95.  This fee will be charged directly to your student account.

Meals During Welcome Week

(From Welcome Week 2013)

The following meals will be available to all transfer students during Welcome Week.  (Please note: If you have purchased a campus dining plan, the meal plan starts with breakfast on Monday, August 26.  You will not be charged additional fees for any meals prior to the start of the meal plan.)

  • Sunday, August 25: Brunch & Dinner
  • Monday, August 26: Breakfast, Lunch, & Dinner
  • Tuesday, August 27: Breakfast & Lunch

In addition to these meals, several of the social programs planned for transfer students will have snacks or light meals included. 

Overview of Spring Transfer Orientation Programming

All incoming new students, including transfer and first-year students, participate in the one-day orientation program just prior to the start of the spring semester.  The schedule below reflects the tentative program for Spring 2014.

Friday, January 10

  • 8:30 a.m.: Residence Halls open for move-in for all new students
  • 8:30 a.m. - 5:00 p.m.: University offices open for business
  • 1:00 - 3:30 p.m.: Transfer and New Student Orientation

Saturday, January 11

  • Social activity for all new students

Sunday, January 12

  • Social activity for all new students

Monday, January 14

  • Classes begin

Please check this page frequently for updates and additional details.

Greek Life Information ~ Show Information

Men's and Women's Greek Recruitment takes place the week of January 6-12, 2014.  Women's recruitment begins on the evening of Tuesday, January 7, while men's recruitment begins the afternoon of Wednesday, January 8. 

To participate, students must register in advance.  Transfer students must have at least 12 credit hours accepted by Butler (equivalent to the completion of at least one semester as a full time student) and be enrolled as a full time student for Spring 2014.  Registration deadlines are as follows:

Men  - Friday, December 13th at 5pm

Women -  Friday, November 22nd at 5pm

For more information, please contact Becky Druetzler, Director of Greek Life, bdruetzl@butler.edu.  Supplemental information regarding Greek Life at Butler can be found online at http://www.butler.edu/greek-life.

Please note that the transfer coordinator with the LRC is NOT able to assist with specific questions or requests regarding Greek recruitment.

Need more information about Butler or have additional questions?

Information about other campus offices that can help in the transition process can be found here.

If you have additional questions about the transfer process, contact the Learning Resource Center at (317) 940-9308 or via e-mail.