Board of Visitors
Butler University By-Laws for the Board of Visitors of the
College of Liberal Arts and Sciences
Name and Purpose
The name of this group shall be "The Board of Visitors of the
College of Liberal Arts and Sciences."
The purpose of the Board of Visitors is to advise and support
the College of Liberal Arts and Sciences in fulfilling its mission:
the College of Liberal Arts and Sciences seeks to extend knowledge
and understanding and to convey the excitement of lifelong
learning. The College offers students ways to lead creative and
thoughtful lives and to be useful and sensitive citizens of the
community, the country and the rapidly changing world. The College
affirms the essential role of liberal education and also provides
students a variety of opportunities for specialization in a major
field, preparing them for graduate or professional schools or for
more immediate career goals.
The principal officers of the Board of Visitors will be the
Chair of the Board of Visitors and the Vice Chair of the Board of
Visitors appointed from the existing membership of the Board of
Visitors by the Dean of the College of Liberal Arts and Sciences.
In the event of any vacancy in the Office of Chair of the Board,
the Vice Chair will immediately assume the office of Chair of the
Board during the remaining term of the current Chair. The Dean of
the College of LAS will then select a Vice Chair from among the
current members to complete the remaining term of the Vice Chair of
the BOV. The term of office is two years, with reappointment at the
discretion of the Dean.
Relation to the Butler University Board of Trustees
The Board of Visitors is not a legal entity. Its members have no
legal responsibility for the policies and operations of the College
of Liberal Arts and Sciences and no legal liability for any
activity of the College. The Board of Visitors has no authority to
make commitments on behalf of the college or university. The
board's role is to assist the College and to communicate its
progress to the administration and the Board of Trustees.
Appointment, Term of Office and Meetings
- Appointment and Term. Each Board of Visitors
member is appointed for an initial three-year term, with renewal at
the discretion of the Dean. Generally, appointments are limited to
two consecutive terms. Initially the board consisted of 14 members,
with the plan to appoint 14 more members in the second year.
Additional appointments will be made as appropriate.
Appointments are made by the president upon the
recommendation of the Dean and Vice President of Advancement.
Nominations will be solicited from the faculty, staff, friends,
trustees and the Butler University Alumni Association, and present
and past members of the Board of Visitors as appropriate.
- Meetings. Two full board meetings are held
each year. Board Committees meet more frequently via in-person or
virtual (email, conference call, etc.) means, pursuant to their
assignments. Background materials and agenda are provided by the
Dean to each Board member before the meeting. Formal reports from
each committee are presented at each meeting at the discretion of
the committee chair. Any special meetings may be convened by
conference call or any other electronic technology acceptable to
the members of the Board or committee members participating in the
- Removal. Any visitor may be removed, with or
without cause by a vote of the majority of the Board of Visitors or
at the discretion of the Dean. The failure to attend at least one
meeting in any academic year shall be deemed cause for
- Vacancies. Any vacancy in the Board of
Visitors occurring during the year may be filled with a new
- Regular Meeting; Notice. Regular meetings of
the Board of Visitors shall be held at such time and place as the
Dean shall designate at least forty-five (45) days before the
scheduled date of said meeting.
- Special Meetings Notice. Special meetings of
the Board of Visitors (in-person or virtual) may be held upon the
call of the Chair of the board, the Vice Chair of the Board or the
Dean at such time as may be designated in the notice of such
meeting. Notice of time, place and purpose of any special
meeting of the Board of Visitors shall be given by the office of
the Dean by mailing or emailing a copy thereof or delivering same
to each Board of Visitor member at least two days before such
- Quorum; Adjournments of Meetings. At all
meetings of the Board of Visitors the majority of the visitors then
appointed shall constitute a quorum for the transaction of
business. In the absence of a quorum, the majority of the Visitors
present may without giving notice other than by announcement at the
meeting adjourn the meeting from time to time until quorum is
obtained. At such adjourned meetings at which a quorum is present,
any business may be transacted which might have been transacted at
the meeting as originally scheduled.
- Organization. The Chair of the Board of
Visitors shall preside at all meetings of the Board of Visitors; in
the absence of the Chair, the Vice Chair of the Board of Visitors
shall preside or in the absence of both, the Board of Visitors may
select a person to preside at the meeting from among its members
present at such meeting.
- Committees. The Board shall establish and
maintain an executive committee consisting of the Chair and Vice
Chair, together with additional members in consultation with the
Dean. The Board may also designate two (2) or more of its
number to constitute a development or other committee. The
Board shall have the power, at any time and in consultation with
the Dean, to increase or decrease the number of members of the
executive, development or other committee, to fill vacancies
thereon, to change any member thereof, and to change the functions
or terminate the existence thereof. The purpose and
responsibilities of a committee (other than the executive
committee) will be set forth in a committee charter approved by the
Board. Committees will hold additional in-person or virtual
meetings as required.
- Resignation. Any member may resign at any time
by giving notice to the Dean and Chair of the Board of Visitors.
Such resignation shall take effect any time specified therein and
unless otherwise specified therein the acceptance of such
resignation shall not be necessary to make it effective.
- Procedure. All meetings shall be governed by
the most recent revision in existence of Robert's Rules of Order or
in the alternative the procedure followed by the Board of Trustees
of Butler University.
Each member of the College of Liberal Arts and Sciences Board of
Visitors will be expected to:
- attend two Board meetings each year-one in the fall and one in
- participate in University and College events, and
- be an annual contributor to the College,
in each case in a manner consistent with a Member Expectations
document approved by the Board from time to time and with the
Responsibilities outlined in Article V below.
- Advocate the mission, goals, and objectives of the College of
Liberal Arts and Sciences to external constituencies
- Create mutually supportive linkages between the college and
persons and organizations in the Indianapolis community and
- Assist in identifying and acquiring resources to support the
work of the College.
- Advise the Dean on areas of opportunity and innovation.
- Contribute expertise by collaborating with the College of
Liberal Arts and Sciences as consultants, speakers or mentors.
- Report on the progress of the College of Liberal Arts and
Sciences to the Butler University Board of Trustees.
- Support students in their request for internship and career
- Convey to the community the central importance of the liberal
arts and sciences to the cultivation of successful citizens.
Books and Records
There shall be kept at the office of the Dean correct minutes
and records of the activities and transactions of the Board of
Visitors including a minutes book which shall contain copies of
these By-Laws, a copy of the Resolution of the Board of Trustees
creating the Board of Visitors of the College of Liberal Arts and
Sciences and all minutes of previous meetings of the Board of
Amendments and Consideration
The Board of Visitors shall have power to make, alter, amend,
and repeal the Bylaws of the Board of Visitors by affirmative vote
of a majority of the Board of Visitors then serving provided that
the action is proposed at a regular or special meeting of the
board, except as otherwise provided by the Bylaws. Any
questions involving the interpretation of these Bylaws shall be
determined by the Board of Visitors after, as the Board deems
appropriate, consultation with the Dean and the administration of
the University, and if such question arises in the course of any
meeting, by the Chair of the Board of Visitors.
Determinations by the Chair of the Board shall be effective
only for the purposes of the meeting.