Student Resources Overview
Being involved in activities outside of the classroom takes time
and effort. It is vital to find a healthy balance between all of
your experiences within your collegiate experience. Knowing that
this is a challenge for most students, we would like to provide you
with some resources to help in your co-curricular experience.
If there is another area of interest that you do not find here,
please contact us and we will be glad to work with you. Also, if
you have any questions or concerns, please let us know as well.
Student Organization Handbook
Presently there are over 140 recognized student
organizations on the Butler University campus representing a
multitude of interests. As a recognized organization, it is your
responsibility to be familiar and follow the policies and
regulations of the student
organization handbook.
Student Organization System
Student organizations are expected to keep their contact
information up-to-date with the PuLSE office, as well as complete
end of semester reports. Presidents and vice presidents can
do that by accessing the online Student
Organization System. For instructions on how to
utilize the online recognition system, consult the PDF
below.
Student
Organization Recognition Instructions
Student Organization Finances
Another important member of the student organization leadership
team is the treasurer. It is his/her responsibility to manage the
finances of the group. Deposits, check requests, petty cash
reimbursements and other transactions should be carried out by the
treasurer of the organization. Every student organization must
maintain its financial account at Butler University.
Working with your Advisor
The success and effectiveness of your organization can be
improved a great deal through a good relationship between advisor
and student leader. In the advisor/student leader pairing, a
general understand and a concerted effort to develop the
relationship is essential. Too often we take relationships for
granted and think things will automatically fall in place. As in
all relationships, it is important to learn about one another's
expectations, goals, wants, needs, strengths, and weaknesses.
Working with your
Advisor
Participant Waivers
When a student organization is planning a university-sponsored
event, such as a field trip, sports activity, off-campus trip,
excursion, etc. he/she is encouraged to have participants sign a
liability waiver form in which 
Butler University
disclaims liability for injuries or property damages suffered
regardless of cause. No matter what your event, we highly encourage
students to set up a meeting time with staff in our office to
effectively plan your event. The PuLSE office has copies of
waivers for your group to use. Stop by the office
and ask any PuLSE staff member to give you a waiver.
Contracts
Occasionally a student organization will need to hire an
entertainer or a band which entails a signature on a contract. For
your protection, all contracts and legal agreements, etc.
must be reviewed and signed by the Director of Programs for
Leadership and Service Education. Signature by a student
or advisor is invalid. Please allow 2-3 business days for
review of your contract.
Contracts
Travel
It is recommended that for an activity or event that occurs more
than 25 miles from campus that a vehicle company/bus is chartered
that has licensed/certified drivers and vehicles. A student
organization is solely responsible for their own travel
arrangements, which includes the selection of qualified drivers,
verification of adequate insurance, and all other travel
arrangements.
Travel
Health Code & Food Guidelines
If a student-sponsored event requires the need of food service,
Aramark has the exclusive right for the service. To request
catering, contact the Aramark office at 940-9764. To obtain a
waiver to use an outside vendor, permission must be obtained from
to Aramark catering office, located in Atherton Union
cafeteria.
If you do choose to use an outside vendor, please set up a time
to talk with staff in our office to review minimal food guidelines for
having food at your event. Also, refer to the Marion County
Health Department's website at www.mchd.com.
Fundraising
Permission to hold any function or event that sells goods,
collects money, or collects donated items must be obtained from
Programs for Leadership and Service Education. Forms are available
in the office of Programs for Leadership and Service Education and
require the signature of the faculty/staff advisor and Director of
Greek Affairs (if sponsoring organization is Greek). The Fundraising Proposal Form may also be
downloaded. Groups planning a fundraiser may contact Programs for
Leadership and Service Education for assistance.
Late Night Events
Events, programs, and meetings that go past 11:00pm are
considered to be late night events. Some additional late
night policies are put into place when the event is a Late Night Event for
Only Butler Students and when it is a Late
Night Event That Includes Non-Butler Participants.