Programs for Leadership and Service Education

Checklist for Travel Safety

It is recommended that for an activity or event that occurs more than 25 miles from campus that a vehicle company/bus is charted that has licensed/certified drivers and vehicles. A student organization is solely responsible for their own travel arrangements, which includes the selection of qualified drivers, verification of adequate insurance, and all other travel arrangements. The Trip Checklist is offered as an educational tool to assist you in developing your driving plans.

Travel recommendations for all student organization travel from Butler.

Have you checked for the following?

  • Appropriate insurance and driver's license
  • Safe and reliable condition of vehicle
  • All drivers are aware they assume responsibility and liability of the safety of their passengers
  • Directions, phone numbers and address of destination in each vehicle

Have you discussed?

  • Trip itinerary and expenses
  • Expectations and rules
  • Emergency procedures
  • Informed advisor of your trip (itinerary, people traveling, etc.)
  • Waivers and release forms

Do you have the following?

  • First aid kit
  • Cellular phone and contact list in each vehicle.
  • Credit card or cash for emergencies
  • Maps
  • Emergency contact for each participant
  • Waivers and release forms signed by participants
  • Emergency phone numbers: Advisor and Butler University Police Department (317) 940-9396

Do your driver(s) and passengers understand safe driving practices?

  • Obey all traffic laws.
  • Drive appropriately for road and weather conditions (e.g. snow, ice, heavy rain).
  • No horseplay, racing, or other distractions.
  • Plan routes and stops in advance. Be flexible to add additional stops if necessary due to weather or fatigue.
  • Do not consume, possess or transport alcoholic beverages or illegal substances.
  • Each driver and all passengers should wear seat belts at all times.
  • Drivers should be well rested and should not drive for longer than 4 hours at a time.
  • One passenger should remain awake with the driver at all times.
  • Avoid driving from 11pm to 6am.
  • Trips over 10 hours in length should include overnight lodging.
  • Cellular phones (similar devices) should not be used while operating the vehicle. Pull over to the side of the road if needed.

If an emergency occurs, does the group know to:

  • Stop immediately and notify the local police or call 911.
  • Obtain medical attention as necessary.
  • Fill out police report and obtain names and addresses of witnesses and other people involved in the accident.
  • Contact your advisor immediately. If you advisor is not available, contact the Butler University PD (317) 940-9396, the PuLSE office (317) 940-9262 or the Health and Recreation Complex (if your group is a club sport).
  • If traveling in a personal vehicle, contact insurance company.