Programs for Leadership and Service Education

Forming A New Student Organization

If a student wishes to found a new group, the process begins at the Programs for Leadership and Service Education (PuLSE) Office (Atherton Union, Room 101). At the onset, there are two requirements:

  1. the organization must be the interest of a student or group of students (i.e. an outside group may not come on campus to form a group without student interest and involvement), and
  2. there must be at least four (4) students interested and involved in starting the new organization.

Students wishing to establish a new organization are required to meet with the director of the PuLSE office to discuss the creation of the group, review the group's constitution and to go over the guidelines for group formation.   As part of the group formation process, the group must complete an application for a new student organization form, a President/Advisor Statement of Understanding, a proposed list of officers and provide an electronic version of the proposed constitution to the SGA vice president of operations. These completed forms are turned into the PuLSE office.

The constitution must include notification that the organization will not discriminate on the basis of race, age, disability, gender, national origin, sexual orientation, residence or any other legally-protected category as well as attempt to be accessible to all regardless of physical or mental disability. All officers must be currently enrolled Butler students. Additionally, each student organization must have a minimum of four currently enrolled Butler student members and a full-time faculty/staff advisor to become a recognized organization. Until approval has been given, a new organization may meet only for the purpose of organizing itself. Fraternities, sororities and related councils must work with the director of Greek life.

The constitution of any proposed new student organization must be endorsed by Student Government Association (SGA) executive board.   A representative of the proposed organization must contact the SGA vice president of operations to be placed on the SGA executive board agenda. The organization must present itself to the SGA executive board at a designated meeting. The board will discuss the potential organization and determine whether it is endorsed by SGA. Appeals of the SGA executive board's decision may be taken to SGA assembly. Appeals must be submitted in writing to the SGA president.

If the group is endorsed by SGA, the group's application will be given to the director of PuLSE and the dean of student life for final University approval.  The Student Government Association may review and propose changes to the SGA portion of the new student organization endorsement process.

 

Please come to the PuLSE office with any questions and to receive the necessary paperwork to proceed.

Role of the President

Although the size of student organizations on campus varies, the leadership of an organization usually is comprised of a president, vice president, treasurer, and secretary. It is the duty of the president to conduct meetings and aid in the selection of a faculty/staff advisor. All active student organizations must have a faculty/staff advisor. The president should keep the advisor notified of meetings and events. At the end of his/her tenure, the president shall coordinate a smooth transition to the new leadership. It is important that he/she notify the Programs for Leadership and Service Education (PuLSE) Office of the new leadership when changes occur.

Note: An effective president delegates effectively and clearly outlines the roles and functions of his/her officers. It is important that the president be aware of the financial status of the group and is committed to the goals of the organization. If help is needed in any area of leadership, the staff in the Programs for Leadership and Service Education (PuLSE) Office is very willing and able to aid any recognized student organization.