Benefits And Responsibilities Of Advising
The organization/advisor relationship benefits not only the
organization and students, but the advisor as well. Becoming
involved with a student organization offers:
- a unique opportunity to get to know and work with students
outside of the classroom or office
- the reward of watching the group develop to its fullest
- the reward of watching students develop their individual skills
- the chance to informally share your knowledge and expertise on
- an opportunity to feel satisfaction and accomplishment through
making a special contribution to a particular group of
- the chance for service to students, the University, and the
The Role of the Advisor
The following is a list of some things that begin to define the
role of advisor:
- serve as a sounding board off of which students can bounce new
- support the group
- intervene in conflicts between group members and/or officers
- be knowledgeable of policies that may impact the organization's
decisions, programs, etc.
- provide continuity and stability as student leadership
- provide an outside view or perspective
- provide student groups with university and community
Effectiveness of Faculty/Staff Advisors
Faculty/staff advisors use a variety of advising styles that are
as unique as the advisor and the organization with which he/she is
working. However, the following conditions should be met in order
for the advisor to be most effective (Keintz, ACU-I
Bulletin, Sept. 1995)
The advisor must:
- establish strong relationships with students founded on trust,
respect, and communication,
- have a working knowledge of campus resources, policies, and
- understand the parameters of the advisor from the perspective
of the students and the institution.
The relationship of the advisor to the group will vary according
to the needs of the organization. The advisor has three major areas
- Responsibility to the Group
- Teaching skills - The advisor can serve as a resource for
his/her area of competence as well as be a source of information
for other resources and ideas.
- Consultation - The advisor should expect that he/she will be
consulted regularly by officers and members of the organization.
The advisor should be aware of any programs or activities planned
by the group and offer suggestions and ideas freely without
dominating the planning.
- Provide Continuity - Officers and members of an organization
vary from year to year, so the advisor may be the only continuing
link from past to present. The advisor can orient the group to this
history in order to learn from past mistakes and successes.
- Meetings and social activities - It is recommended that an
advisor attend as many meetings and events as possible to assist in
setting the tone of the occasion.
- Goal setting - The advisor assists the group in setting
realistic goals and objectives each academic year.
- Responsibility to the Individual
- The advisor should encourage each individual to participate in
the group in order to promote educational and personal
- Group members may need guidance as they try to decide to what
degree they should participate in activities. The advisor seeks to
assist the individual students in maintaining a balance between the
academic and extra-curricular aspects of student life.
- The advisor works with the individual members to help them
understand the importance of their role in relation to the group
- Responsibility to Butler University
- Organizations are required to have faculty/staff advisors in
order to be recognized as student organizations by the University.
NO EXCEPTIONS. The advisor's confirmation must be on file as
part of the student organization recognition system.
- It is preferred that an advisor make a minimum of a 2-year
commitment to an organization in order to provide continuity, to
increase effectiveness, and establish rapport with officers and
- Advisors should work with students not as directors, but as
guides for the group in accordance with the purposes and
educational objectives of Butler University.
- All organization financial accounts are administered by the
Programs for Leadership and Service Education (PuLSE) Office.
University regulations do not permit organizations to maintain
financial accounts off-campus. Account information and financial
procedures are explained thoroughly in the recognition seminar in
the spring. The advisor should be aware of the organization's
financial status and encourage the group to maintain accurate and
efficient financial records. Organization advisors and officers
have access to the organization's financial records.
- The advisor is a representative of Butler University, and, as
such, should advise the group to uphold university policies and
The following policies and procedures have been
established to provide coordination for the University and
continuity for student organizations. It is our hope that they will
help each student organization and its members to be successful in
all their efforts. Student organization presidents will also
receive a copy of these.