Information Technology

Moodle System Policy & Procedure

Moodle is a learning management system that can enhance the teaching and learning process. The following policies clarify some specifics about the use and administration of the system at Butler.

The Butler University Computer Usage Policy subsumes these policies.

User IDs and Passwords

The Butler Moodle system is for use by the students, staff, faculty, and affiliates of Butler University ONLY.

The Moodle system's user names and passwords are drawn directly from Butler's centralized password management system. To change your password or reset a forgotten password, visit http://password.butler.edu.

All passwords are confidential information. Do not share passwords for any reason. Users found sharing passwords (students, staff, or faculty) will have their Moodle accounts revoked for the remainder of the term and be brought to the attention of the student judiciary board and/or dean or department head.

Pursuant to the Electronic and Communications Privacy Act of 1989, Title 18, United States Code, Sections 2510 and following, notice is hereby given that there are no facilities provided by the University that guarantee the confidentiality of files. The computing system administrator, and his or her designates, may have the ability to view all messages and files of any user. However, it is not the routine policy of the administrator to view others' files, and the intention is to keep files private, even though such privacy cannot be guaranteed.

System Availability

The Moodle system is available on campus via the Butler network and off campus via the public Internet.

System backups are performed each morning from 4 a.m. to 6 a.m.; the system may be unavailable during this time. System maintenance is performed Sunday mornings from 8 a.m. to 12 noon. The system may be unavailable during this time.

Course Creation

Courses are automatically created based on enrollment information from the Office of Registration and Records. Course creation occurs approximately two weeks before the beginning of a new semester. Subsequently, enrollment data for Moodle courses is updated at least once a day through the drop/add period to synchronize Moodle with enrollment changes in Registration and Records.

New courses are automatically created with an "unavailable" status. Instructors must manually set their course status to be "available" when they are ready for students to access the course.

 

Completed Courses

Approximately two weeks after a semester has completed, Moodle courses for that term will be made unavailable. Making courses unavailable keeps all course materials and data intact and available to instructors but removes direct access for students. Courses will be maintained on Moodle for a period of at least two academic years.

Instructors have the ability to select the courses they wish to display on their course lists in Moodle.

Tracking and Usage

The Moodle system will track all logins and access within the system.

Faculty may check the access statistics for any course and any user enrolled in a course for which they have instructor permissions.

Faculty may not check access statistics for users enrolled in courses for which they have no instructor permissions.

The Instructional Technology staff may check usage statistics for any course and user. The individual user access statistics will not be shared outside of Instructional Technology, and individual course statistics will only be shared with the course instructor.

Copyright and Course Ownership

It is the policy of the University to abide by all applicable laws governing computer software use, privacy, copyright, and recognition of intellectual property. Questions about copyright can be answered by utilizing the resources available at Butler's Copyright Center: http://www.butler.edu/library/copyright-center.

All materials associated with a course are the responsibility of the designated course instructor. Information Technology and the Instructional Technology staff take no ownership of any course material loaded into the Butler Moodle system.

Revised: July 8, 2013