Moodle System Policy & Procedure
Moodle is a learning management system that can enhance the
teaching and learning process. The following policies clarify some
specifics about the use and administration of the system at
The Butler University Computer Usage Policy subsumes these
User IDs and Passwords
The Butler Moodle system is for use by the students, staff,
faculty, and affiliates of Butler University ONLY.
The Moodle system's user names and passwords are drawn directly
from Butler's centralized password management system. To change
your password or reset a forgotten password, visit http://password.butler.edu.
All passwords are confidential information. Do not share
passwords for any reason. Users found sharing passwords (students,
staff, or faculty) will have their Moodle accounts revoked for the
remainder of the term and be brought to the attention of the
student judiciary board and/or dean or department head.
Pursuant to the Electronic and Communications Privacy Act of
1989, Title 18, United States Code, Sections 2510 and following,
notice is hereby given that there are no facilities provided by the
University that guarantee the confidentiality of files. The
computing system administrator, and his or her designates, may have
the ability to view all messages and files of any user. However, it
is not the routine policy of the administrator to view others'
files, and the intention is to keep files private, even though such
privacy cannot be guaranteed.
The Moodle system is available on campus via the Butler network
and off campus via the public Internet.
System backups are performed each morning from 4 a.m. to 6 a.m.;
the system may be unavailable during this time. System maintenance
is performed Sunday mornings from 8 a.m. to 12 noon. The system may
be unavailable during this time.
Courses are automatically created based on enrollment
information from the Office of Registration and Records. Course
creation occurs approximately two weeks before the beginning of a
new semester. Subsequently, enrollment data for Moodle courses is
updated at least once a day through the drop/add period to
synchronize Moodle with enrollment changes in Registration and
New courses are automatically created with an "unavailable"
status. Instructors must manually set their course status to be
"available" when they are ready for students to access the
Approximately two weeks after a semester has completed, Moodle
courses for that term will be made unavailable. Making courses
unavailable keeps all course materials and data intact and
available to instructors but removes direct access for students.
Courses will be maintained on Moodle for a period of at least two
Instructors have the ability to select the courses they wish to
display on their course lists in Moodle.
Tracking and Usage
The Moodle system will track all logins and access within the
Faculty may check the access statistics for any course and any
user enrolled in a course for which they have instructor
Faculty may not check access statistics for users enrolled in
courses for which they have no instructor permissions.
The Instructional Technology staff may check usage statistics
for any course and user. The individual user access statistics will
not be shared outside of Instructional Technology, and individual
course statistics will only be shared with the course
Copyright and Course Ownership
It is the policy of the University to abide by all applicable
laws governing computer software use, privacy, copyright, and
recognition of intellectual property. Questions about copyright can
be answered by utilizing the resources available at Butler's
Copyright Center: http://www.butler.edu/library/copyright-center.
All materials associated with a course are the responsibility of
the designated course instructor. Information Technology and
the Instructional Technology staff take no ownership of any course
material loaded into the Butler Moodle system.
Revised: July 8, 2013