What is identity theft?
Identity theft is when sensitive information is either stolen or
disclosed unknowingly in order to use it for fraud or other crimes.
Around 10 million Americans each year have their identity
stolen. Identity theft most often involves the following
pieces of information (which are protected under Indiana law):
- Social Security number
- Driver's license or state id number
- Credit or debit card number
- Financial account number
How do I protect identity theft information?
There are several things you MUST do according to Butler policy
to protect identity theft information:
- Collect and store identity theft information only when
absolutely essential to your task; use alternate information, such
as the Butler employee ID number when possible.
- Store all electronic documents that contain identity theft
information on Butler's central file storage (BUfiles) or in the
central administrative systems such as Advance, PeopleSoft, etc.
These are the most secure locations.
- Keep all paper documents containing sensitive information in
locked storage when not in use. To discard sensitive documents,
place them in the grey locked storage containers located with most
copy machines across campus; the grey containers are emptied and
shredded by a bonded firm.
- Return unused electronic devices to Information Technology (IT)
for proper and secure disposal.
- Contact IT if identity theft data must be transferred to an
outside party to ensure a secure transfer method.
- If you accidently lose control of or improperly dispose of
paper or electronic media that contains any of the information
defined above, notify your supervisor who will notify the Chief
Information Officer or Vice President of Finance.
- Do not
store identity theft information fields on your Butler or home PC
or Mac, on your laptops, Smartphone, or mobile storage devices such
as CDs or USB "thumb" drives. These are not secure and are easily
- Do not
send identity theft fields via email to anyone inside or outside of
- Do not
dispose of documents with sensitive information in standard trash
There are several things you can do to protect all electronic
- Never share your Butler password with anyone or post your
password to computer applications.
- Maintain a strong password that is not easy for someone else to
guess. The system allows longer "pass phrases" which can be easy to
remember but impossible to guess; example:nirvana**340.
- Never log on to your workstation and then let anyone else use
- Always log off of your workstation when you are going to be
away from your work area.
- Install only reputable or Butler licensed software on your