Information Technology

Replacement Cycle

Frequently Asked Questions

What is the Replacement Cycle? ~ Show Answer

IT works with Department Coordinators to facilitate the Replacement Cycle process. Learn more about the principles and strategy of the Replacement Cycle process here

Who are the Department Coordinators? ~ Show Answer

The deployment will be based on how quickly each area finishes the inventory verification process (first-ready, first-served).

Phase/Area Coordinators
Phase 1: June - August
Labs and Classrooms Joe Ader
Phase 2: October - May
Academic Affairs Cheryl Jensen
Advancement Claudia Johnson
Athletics Alaina Keller
Butler Business Consulting Group Diana Todd
BUPD Lindsey Birt
Center for Academic Technology Jeana Rogers & Matt Wright
Clowes Memorial Hall Josh Lingenfelter
College of Business Kathleen Hood
College of Communication Mark Harris
College of Education Chris Price
College of LAS Priscilla Cobb
College of Pharmacy Donna Charles
Enrollment Management Catherine Usher
Finance Lisa Phillips
Human Resources --
Information Technology Joe Ader
Jordan College of Arts Rissa Guffey
Libraries Regan Bright
Operations --
Student Affairs Deb Barrick
University Relations Megan Ward

Some of the Departments listed above include several areas:

Academic Affairs - Career Planning Development, CCC, Center for Faith and Vocation, CHASE, Faculty Affairs, Learning Resource Center, Pre-professional/Post-graduate, Provost Office, Registration & Records, ROTC, Student Academic Affairs, Student Disability Services

Finance - Budget/Grant Administration, Business Office, Campus Impressions, Finance Office, Purchasing Services, Student Accounts, Mail Center

Operations - Environmental Programs, Maintenance Services, Facilities, Grounds, Building Services, Operations, Housekeeping, Service Center

Student Affairs - Band, Counseling Center, Diversity Center, Greek Affairs, Fitness & Recreation, HRC, Health Center, Hinkle Band Room, International Affairs, Leadership and Service, PuLSE, Student Affairs, Residence Life


What's new this year? ~ Show Answer

New Computing Options: We are expanding the list of replacement device options available. The additions include laptop variations (ultrathin vs. standard), as well as a "full tablet", which is a tablet device running a complete operating system and with enough hardware accessorization to allow it to serve as a primary computing device for some users. Departments have the ability to consider the wider range of options or tailor the list of options to better match their needs/wants.

Mac Desktop/Laptop: In previous years, the Replacement Cycle covered the cost of replacing a Mac device with an iMac desktop. This year, the Replacement Cycle will cover the cost of replacing a Mac device with a Mac mini desktop. Mac users eligible for replacement may choose an iMac or a Mac laptop at an additional cost to the department. The Mac mini is recommended for faculty/staff using their desktop computer for web browsing, email, word processing, the Office suite, or other administrative tasks. For faculty/staff working with multimedia (Adobe Creative Suite, Final Cut, Pro Tools, etc.) or other specialized software on their desktop, the iMac is recommended and will be available at a $100 cost. Faculty/staff who do not work with multimedia or other specialized software may choose an iMac as their replacement device at a $300 cost to the department.

Monitors: A new 20" HP Monitor will be deployed with all replacement PC desktop, BUanywhere, and Mac mini devices. A new 20" HP monitor is available with all replacement PC and Mac laptops as well, but should be requested in the comments field when submitting the order through the online ordering tool. A limited number of old 17" monitors will be reallocated by request for dual monitor setups as inventory allows at no cost to the department, however, all secondary monitors for a dual setup requested outside of the Replacement Cycle allocations will require the department to incur a fee. A second monitor (whether for dual monitor setup or to pair with an iMac screen) may be purchased according to the process and pricing available on the University Standards page.

Tablet Warranty Change: Tablets are still not covered by the Replacement Cycle, however, the $100 IT Warranty fee will be waived for all standard tablet purchases this year. IT will cover the cost of the warranty on behalf of departments. The warranty coverage remains the same; repairs are covered for two years from the date of purchase.

General Use Devices: General use devices or computers accessed by multiple people for routine administrative work or web browsing will be replaced as appropriate with a zero client accessing a virtual Work from Anywhere desktop.

Do new devices include a CD/DVD drive? ~ Show Answer

Some devices, such as the standard PC Desktop, include a CD/DVD drive. Many others do not, as built-in CD/DVD drives are becoming less frequently included in updated computer models, especially laptops.

If you are eligible for replacement and selected a device which does not include a built-in CD/DVD drive, there are two options available to you:

  • If you use a CD/DVD drive infrequently, contact the Help Desk and request to borrow one for short-term use.
  • If you use a CD/DVD drive frequently, contact the Help Desk to request one on a permanent basis.

There is currently no cost associated with either of these options for those who have received a new device as part of the Replacement Cycle.

What happens to the old computers returned from the Replacement Cycle? ~ Show Answer

All computers that are retired from Butler University's inventory have their hard drives erased using WiebeTech's Drive eRazer Pro. This process is done to the U.S. Department of Defense standard for clearing a non-removable rigid disk and is also approved by the National Institute of Standards and Technology for purging data from hard drives.

Erased hard drives and other equipment are sold to Christy's of Indiana Auction House. If you wish to purchase any of this equipment, please contact Christy's.

Christy's of Indiana
6851 S. Madison
(317) 784-0000

Why doesn't IT allow me to purchase old devices? ~ Show Answer

At this point in time, to take a device and prepare it to be used by a private party takes effort and would not make financial sense to the university. Our process is not uncommon among other universities and large companies. IT will reassess this policy in the future to look for cost saving methods in hopes to make this an option for Faculty and Staff.