BUmail Light Features and Tips
Welcome to BUmail! Below are some features and tips to help you
get the most out Butler's new email and calendaring system. This
document only applies to the Light version of BUmail Web
If you don't know the email address of a Butler contact, simply
type their name into the TO:/CC:/BCC: and click Check
Names. If you don't know their exact name, just type in
the first few letters and click Check Names. This
will display a suggestion box of possible names to the left of the
To use "Check Names" with multiple contacts, separate each
contact with a semicolon.
By default, BUmail Light puts your most recent contacts in a
"Most Recent Recipients" box on the left-hand side of a new
message. To delete a contact out of this list, simply click on
their name and press delete on your keyboard.
If you want to turn off the "Most Recent Recipients" feature,
click Options at the top of the BUmail Light
window. Scroll down to "Email Name Resolution" and uncheck
Add recent recipients to the Most Recent Recipients
Do you want to have a signature at the bottom of all the email
messages you send? Go to Options and then scroll
down to E-Mail Signature. Here you can create your customized
signature and have it automatically included on all messages. Note:
You cannot add graphics to your e-mail signature in BUmail Web
- BUmail can help you organize your busy life! To view your
calendar, press the "Calendar" button.
- To create a new event, press the "New Appointment" button.
- Here you can put in the details of your event, including making
it "Private". If you make your calendar viewable by others,
"private" hides the details and name of your event (just shows as
"busy" to others), while letting you still see the details of your
- You can make your event reoccur on certain intervals. Just
press the "Reoccurrence" button at the top of the Appointment
window and select the interval.
Please visit our Calendar page for more information.
With BUmail, you can now schedule meetings with anyone in the
university instantly-with no emailing back and forth or paper
- In your Calendar window, press New Meeting
- Here you can add the name of your meeting attendees, putting
them in either the Required or Optional fields. Just like when
composing a mail message, you can use the Check
Names and Most Recent Recipients features
to select people
- Select a date around when you would like the meeting and then
select Scheduling Assistant
- The Scheduling Assistant allows you to quickly find a meeting
time that is free on all attendees' calendars, including your
own. You can select the duration of your meeting and if you
want to view only working hours (To adjust your working hours,
select the Options tab in Outlook. Select
Calendar from the dropdown menu, and then select
Calendar work week)
- The Scheduling Assistant will show the availability of all
attendees at each time slot (the red arrow indicates required
attendees; the blue "i" indicates optional attendees. If there are
conflicts for a particular time slot, those attendees in conflict
will be listed. Select a time that works and then click the
Appointment tab at the top of the screen to switch
back to the Appointment window. The time that you selected in the
Scheduling Assistant will automatically be set in the Appointment
- Add an optional message and then click Send.
The appointment will automatically be added to your calendar and
sends a request to the other attendees for them to either accept or
decline. Scheduling works best when all attendees' calendars are up
BUmail lets you easily manage and use your contacts. To manage
your contacts, press the "Contacts" button.
The Contacts page shows your personal contacts only. To view the
Butler Global Address Book, click the "Address Book" button in the
upper-right corner of the BUmail window.
To send an email or meeting request to members of your Contacts,
check the box next to their name(s) and then click either the
Send E-Mail or Send Meeting
Request button. Be sure to add a Display Name for your
contacts; this is what will show up when you search for a contact
or use the "Check Name" feature.
Manage contacts folders by clicking on the "Manage Contacts
Folders…" button. Here you can add, rename, and delete folders
within your contacts.
Search through your personal contacts or the Butler Global
Address Book by using the search field at the top of the BUmail
Light window. Select "Contacts" from the drop-down menu to search
your personal contacts or "Address Book" to search the Butler
Global Address Book.
Please visit our Junk Email page for more information.
To manage your folders, click Manage Folders
below your folder tree.
In the Folder Manager, you can create a new folder, rename an
existing folder, move a folder, or delete a folder.
Going to be away from your email for a while? Use the
Out-Of-Office Assistant to automatically send a customized message,
indicating you are away, to those who send you an email.
Go to Options and then select Out of
Here you can set an out-of-office reply for members within the
organization (anyone with a @butler.edu address) and a separate one
for people outside of the organization (non @butler.edu