Information Technology

BUmail Light Features and Tips

Welcome to BUmail! Below are some features and tips to help you get the most out Butler's new email and calendaring system. This document only applies to the Light version of BUmail Web Access.

Messaging

If you don't know the email address of a Butler contact, simply type their name into the TO:/CC:/BCC: and click Check Names. If you don't know their exact name, just type in the first few letters and click Check Names. This will display a suggestion box of possible names to the left of the message.

To use "Check Names" with multiple contacts, separate each contact with a semicolon.

By default, BUmail Light puts your most recent contacts in a "Most Recent Recipients" box on the left-hand side of a new message. To delete a contact out of this list, simply click on their name and press delete on your keyboard.

If you want to turn off the "Most Recent Recipients" feature, click Options at the top of the BUmail Light window. Scroll down to "Email Name Resolution" and uncheck Add recent recipients to the Most Recent Recipients list.

Do you want to have a signature at the bottom of all the email messages you send? Go to Options and then scroll down to E-Mail Signature. Here you can create your customized signature and have it automatically included on all messages. Note: You cannot add graphics to your e-mail signature in BUmail Web Access.

Calendaring

  • BUmail can help you organize your busy life! To view your calendar, press the "Calendar" button.
  • To create a new event, press the "New Appointment" button.
  • Here you can put in the details of your event, including making it "Private". If you make your calendar viewable by others, "private" hides the details and name of your event (just shows as "busy" to others), while letting you still see the details of your event.
  • You can make your event reoccur on certain intervals. Just press the "Reoccurrence" button at the top of the Appointment window and select the interval.

Please visit our Calendar page for more information.

Scheduling

With BUmail, you can now schedule meetings with anyone in the university instantly-with no emailing back and forth or paper sign-up sheets.

  1. In your Calendar window, press New Meeting Request
  2. Here you can add the name of your meeting attendees, putting them in either the Required or Optional fields. Just like when composing a mail message, you can use the Check Names and Most Recent Recipients features to select people
  3. Select a date around when you would like the meeting and then select Scheduling Assistant
  4. The Scheduling Assistant allows you to quickly find a meeting time that is free on all attendees' calendars, including your own. You can select the duration of your meeting and if you want to view only working hours (To adjust your working hours, select the Options tab in Outlook. Select Calendar from the dropdown menu, and then select Calendar work week)
  5. The Scheduling Assistant will show the availability of all attendees at each time slot (the red arrow indicates required attendees; the blue "i" indicates optional attendees. If there are conflicts for a particular time slot, those attendees in conflict will be listed. Select a time that works and then click the Appointment tab at the top of the screen to switch back to the Appointment window. The time that you selected in the Scheduling Assistant will automatically be set in the Appointment window
  6. Add an optional message and then click Send. The appointment will automatically be added to your calendar and sends a request to the other attendees for them to either accept or decline. Scheduling works best when all attendees' calendars are up to date

Contacts

BUmail lets you easily manage and use your contacts. To manage your contacts, press the "Contacts" button.

The Contacts page shows your personal contacts only. To view the Butler Global Address Book, click the "Address Book" button in the upper-right corner of the BUmail window.

To send an email or meeting request to members of your Contacts, check the box next to their name(s) and then click either the Send E-Mail or Send Meeting Request button. Be sure to add a Display Name for your contacts; this is what will show up when you search for a contact or use the "Check Name" feature.

Manage contacts folders by clicking on the "Manage Contacts Folders…" button. Here you can add, rename, and delete folders within your contacts.

Search through your personal contacts or the Butler Global Address Book by using the search field at the top of the BUmail Light window. Select "Contacts" from the drop-down menu to search your personal contacts or "Address Book" to search the Butler Global Address Book.

Junk Email

Please visit our Junk Email page for more information.

Managing Folders

To manage your folders, click Manage Folders below your folder tree.

In the Folder Manager, you can create a new folder, rename an existing folder, move a folder, or delete a folder.

Out-Of-Office Assistant

Going to be away from your email for a while? Use the Out-Of-Office Assistant to automatically send a customized message, indicating you are away, to those who send you an email.

Go to Options and then select Out of Office Assistant

Here you can set an out-of-office reply for members within the organization (anyone with a @butler.edu address) and a separate one for people outside of the organization (non @butler.edu addresses).