Network Account Eligibility Requirements

Staff

To be considered an active staff or faculty member, you must have an active job record with Human Resources. An active job record is defined as having an employment status of active, leave of absence, leave of absence with pay, or short work break. The exception to this rule are adjunct faculty whose active status is retained for a longer duration after becoming inactive. Adjunct faculty are defined with the following list:

J00200: Adjunct
J00261: Instructor
J00267: Lecturer
J00308: Senior Lecturer
J00333: Visiting Associate Professor
J00332: Visiting Assistant Professor
J00334: Visiting Professor
J00316: Staff Accompanist
J00209: Assistant Coach
J00346: Dance Instructor

If you believe you fit this criteria and do not currently have a network account, contact Human Resources (317-940-9355) for more information.

Affiliates

An Affiliate of Butler University is someone associated with the University, but not officially a student, faculty or staff member. While there are several types of University affiliates, only the following are eligible for network accounts:

Engineering Guest Faculty/Staff
Master Practitioners
Board of Trustees
COPHS Preceptors
Campus Ministers
Emeritus & Retired Faculty
ROTC Instructors
Real Business Experience Mentors
Volunteer Teachers
IT Contractor
Institute for Study Abroad Staff
Aramark Hourly Employees
Aramark Manager
Dance Kaleidoscope
American Pianists Association
Indianapolis Children's Choir
Indianapolis Chamber Orchestra
Indianapolis Opera
Brooks Place (COE)
Counseling Center Masters
Greek House Directors
Follett employees
On Campus Family Members of Faculty/Staff

All Affiliates seeking network accounts must be sponsored by their appropriate associates.
If you are wondering how to sponsor an affiliate, please download, fill out, and send these forms to Human Resources:

Affiliate Request Form in BUfiles > General > Forms > Human Resources Forms
FERPA/COR Form in BUfiles > General > Forms > Information Technology Forms

Students

To be considered an active student, you must fit one of the three status's below:

Prospective & Admitted - Students who have been offered admission to Butler University
Current - Students who are active in program and/or enrolled in a current or future term
Graduated - Students who have recently graduated from Butler. Graduated students will continue to have network accounts until the first day of August following their graduation.

Temporary Accounts

Temporary accounts are typically handed out for one to two weeks. Conferences and Special Events is able to grant temporary access for qualified parties. Anything longer than 2 weeks should fall under an Affiliate status and needs to follow their criteria.

To request a temporary account please have someone from the sponsoring department call the Help Desk with the reason behind needing this account and the time frame the account is needed. IT also needs to know if there are any special requirements e.g., BUfiles, libraries, etc. Information Technology will call back the sponsor with the username and password for the temporary account.