Information Technology

Network Account Eligibility Requirements

Staff

To be considered an active staff or faculty member, you must have an active job record with Human Resources. An active job record is defined as having an employment status of active, leave of absence, leave of absence with pay, or short work break. The exception to this rule are adjunct faculty whose active status is retained for a longer duration after becoming inactive. Adjunct faculty are defined with the following list:

  • J00200: Adjunct
  • J00261: Instructor
  • J00267: Lecturer
  • J00308: Senior Lecturer
  • J00333: Visiting Associate Professor
  • J00332: Visiting Assistant Professor
  • J00334: Visiting Professor
  • J00316: Staff Accompanist
  • J00209: Assistant Coach
  • J00346: Dance Instructor

If you believe you fit this criteria and do not currently have a network account, contact Human Resources (317-940-9355) for more information.

Affiliates

An Affiliate of Butler University is someone associated with the University, but not officially a student, faculty, or staff member. While there are several types of University affiliates, only the following are eligible for network accounts:

  • Engineering Guest Faculty/Staff
  • Master Practitioners
  • Board of Trustees
  • COPHS Preceptors
  • Campus Ministers
  • Emeritus & Retired Faculty
  • ROTC Instructors
  • Real Business Experience Mentors
  • Volunteer Teachers
  • IT Contractor
  • Institute for Study Abroad Staff
  • Aramark Hourly Employees
  • Aramark Manager
  • Dance Kaleidoscope
  • American Pianists Association
  • Indianapolis Children's Choir
  • Indianapolis Chamber Orchestra
  • Indianapolis Opera
  • Brooks Place (COE)
  • Counseling Center Masters
  • Greek House Directors
  • Follett employees
  • On Campus Family Members of Faculty/Staff

All Affiliates seeking network accounts must be sponsored by their appropriate associates.
If you are wondering how to sponsor an affiliate, please download, fill out, and send these forms to Human Resources:

  1. Affiliate Request Form in BUfiles > General > Forms > Human Resources Forms
  2. FERPA/COR Form in BUfiles > General > Forms > Information Technology Forms

Students

To be considered an active student, you must fit one of the three statuses below:

  • Prospective & Admitted - Students who have been offered admission to Butler University
  • Current - Students who are active in program and/or enrolled in a current or future term
  • Graduated - Students who have recently graduated from Butler. Graduated students will continue to have network accounts until the first day of August following their graduation.

Temporary Accounts

Temporary accounts are typically handed out for one to two weeks. Conferences and Special Events is able to grant temporary access for qualified parties. Anything longer than 2 weeks should fall under an Affiliate status and needs to follow those criteria.

To request a temporary account please have someone from the sponsoring department call the Help Desk with the reason behind needing this account and the time frame the account is needed. IT also needs to know if there are any special requirements e.g., BUfiles, libraries, etc. Information Technology will call back the sponsor with the username and password for the temporary account.