Information Technology

Administrative Systems Improvement Committee

Mission

The mission of the Administrative Systems Improvement Committee is to develop effective and efficient business practices through the use of software and operational processes to realize the mission of Butler University.

Goals

  • Evaluate current practices, develop a strategy, and make recommendations for administrative systems improvement for each fiscal year
  • Ensure all areas of the University have administrative system improvement plans developed in collaboration with their constituents
  • Recommend to the CIO prioritization of goals and objectives for IT
  • Review major system changes that will impact annual plans
  • Oversee the implementation of new business processes and improvements
  • Ensure policies and procedures exist for all business processes related to the use of administrative systems
  • Validate realization of project goals

Sample meeting topics

The committee discusses a range of topics. Some typical topics include:

  • Annual prioritization of resources related to administrative systems
  • PeopleSoft
    • Work to achieve long-term goals, campus wide
    • Timing of new releases for PeopleSoft
    • Oversight of major conversions
  • Confidential information policy & procedures
  • Disaster recovery plan for HB computer room, including business interruption plans
  • Parent web portal
  • My.butler.edu portal

Membership

President's Office Ben Hunter, bdhunter@butler.edu
Enrollment Management Melissa Smurdon, msmurdon@butler.edu
Information Technology Scott Kincaid (Chair), skincaid@butler.edu
Kathleen Wilkey, kwilkey@butler.edu
Finance Office Susan Westermeyer, swesterm@butler.edu
Registration and Records Michele Neary, mneary@butler.edu
Student Services Sally Click, sclick@butler.edu
Human Resources Mgmt & Dev. La Veda Howell, ldhowell@butler.edu
Academic Affairs Mary Ramsbottom, mramsbot@butler.edu
Colleges Associate Dean (2 yr terms): Ann Savage, asavage@butler.edu
University Relations
Advancement Michele Miller, mlmille4@butler.edu
Operations Jerry Carlson, gcarlson@butler.edu
Admin Support Kim Wegeng

Member Roles

  • Attend all monthly meetings
  • Survey their users/constituents on needs and opportunities
  • Represent the university, not just their department
  • Provide communication of the meetings to their constituents
  • Provide communication to the university about the vision and progress towards the vision/strategy
  • Provide support for all business initiatives
  • Recommend/Approve formation of ad hoc project teams as needed
  • Serve on ad hoc project teams as needed

The committee will work under the leadership of the CIO; the CIO will make periodic reports to the Cabinet, Administrative Group/VPs, and the Information Management Council.

Meetings

Group meets monthly, generally on the 3rd Thursday of the month, 9:00 a.m - 10:00 a.m.

Contact

To request inclusion of a topic on the group's agenda, contact Scott Kincaid, skincaid@butler.edu (convener) or Kathleen Wilkey (kwilkey@butler.edu), Sr. Director of Application Services.

Vision: Administrative Systems

Empower the university with integrated tools and the information needed to support the educational mission effectively and efficiently.

  • Provide seamless access across diverse departments for the entire Butler community
  • Streamline flow of information
  • Enable access to up-to-date, accurate information for people to perform their own transactions
  • Provide environment for informed decision-making and improved dialogue among students, faculty, and staff
  • Foster the atmosphere for continual process improvement
  • Ensure security and integrity of university information