Date: Updated January 2014
To: All Supervisors
From: Anila Din, Human Resources Management and
Re: Performance Management
** The four Performance Management documents
below will assist you in preparing this year's performance
evaluations. These are the same documents that were used last
Management Guide (PDF): This guide provides information on how
to complete the Performance Evaluation Summary, how to set goals,
and how to complete the Self Evaluation.
Evaluation Summary (sample) (PDF): This sample form has been
completed for illustrative purposes.
Evaluation Summary Form (PDF): This is the actual form that is
to be used in summarizing your staff member(s) performance during
this evaluation period. If you wish to complete the form
electronically, save it to your "My Documents" folder before
completing it. Please DO NOT save it on the
- Self Evaluation
(PDF): This is an optional, but highly recommended tool for your
staff member(s) to complete prior to your one-on-one meeting. It is
to be given to them at least a week before that meeting.
Completed evaluations are due to Human Resources Management and
Development by June 30th of every year.
Please contact Anila Din at (317) 940-6683 with any
Beginning 2014, Butler University will begin a phased roll
out of an electronic goal and performance evaluation system known
as 'Butler GPS.
Any department not included in the initial roll out will continue
the existing paper based performance management system.
** Phased roll out begins April 2014. Please
scroll to the bottom of this page to access instructions and
documents described in this memo.
What is BUTLER GPS?
As we all strive to achieve the strategic goals outlined in
the University is implementing an electronic Goal and
This new system will allow leadership to see how their divisional
individual employees' objectives relate to the University's
goals and to measure progress against those objectives.
A phased rollout of the system will begin in February with the
President, Vice Presidents,
and those who report directly to those individuals. Information
second phase of the rollout will be
KEY POINTS OF BUTLER GPS
- Butler GPS is an electronic goal and performance management
system created by SuccessFactors, a leading provider of performance
- The platform's guided process will facilitate the creation,
assignment, and assessment of organizational and
individual goals within the University.
- Leaders will be able to see how their divisional and individual
objectives relate to the University's overall
- The new system will assess divisional and individual goals, and
will be used to complete performance
- The system is flexible and allows HR to customize forms and
questions so they meet the needs of each division. HR will provide
training on how to utilize Butler GPS.
- Each employee will update their progress toward their goals
throughout the year; supervisors may check the
status of their employees' goals at any time.
- The goals from last year will be entered automatically into the
self-evaluation form and, as in past years, employees will have the
opportunity to provide comments.
Butler GPS Website: GPS.butler.edu (do not type www.
Butler GPS Quick Reference Guides: