Human Resources Management and Development

Professional Openings

Associate Provost ~ Show Details

ASSOCIATE PROVOST

Assessment, Scholarship, and Professional Development Programs

Butler University is seeking an experienced, accomplished, and enthusiastic Associate Provost who
will provide leadership in the areas of Assessment, Scholarship, and Professional Development.

The Associate Provost will report to the Provost and will sit on the Provost's Advisory Council.
Direct reports include the Director of Institutional Research and Assessment, the Director of the
Butler Institute for Research and Scholarship, the Faculty Fellows for Faculty Development, the
Chair of the Staff Development committee and an administrative assistant.

Key job responsibilities include:

Providing strategic and operational leadership for academic and administrative assessment,
accreditation, and institutional reporting activities;

Ensuring effective collaborations with faculty and staff in developing and carrying out
meaningful assessment activities that evaluate student learning, document institutional
impact on student success, and promote continuous improvement;

Serving as the Accreditation Liaison Officer for the Higher Learning Commission and lead
all campus efforts related to Reaffirmation of Accreditation, including assessment policy
and planning, monitoring and reporting, and submissions for approval of new degrees and
certificates;

Supporting the scholarly mission of Butler University by promoting and facilitating research
and creative activities, including sponsored programs administration and research
compliance;

Creating an environment that supports development for faculty and academic staff to
promote continuous learning for Butler employees that dovetails with university priorities;

Overseeing the faculty development program, including new faculty orientation, fall faculty
workshop, and ongoing faculty development activities;

Providing administrative oversight for the academic staff development program;

Representing the Provost's Office and/or Academic Affairs on various committees and
workgroups, as assigned.

Representing Butler University to internal and external constituencies with enthusiasm,
professionalism and eloquence.

The successful candidate will meet the following qualifications:

  • A terminal degree
  • Faculty status at the associate or professorial rank
  • Significant experience in academic leadership, preferably at the department chair level or above
  • Leadership skills to support the work of and foster collaboration among a diverse population of faculty and academic staff colleagues
  • Demonstrated understanding of current assessment practices, including institutional accreditation policies, procedures and processes
  • Experience in the development of, and support for, academic professional development
  • Strong analytical skills and the ability to evaluate and utilize data in planning and decision making
  • Excellent communication skills and ability to share assessment, scholarship, and professional development knowledge in an articulate and compelling way to a variety of audiences

Butler University is a nationally recognized comprehensive university encompassing six colleges:
Arts, Business, Communication, Education, Liberal Arts and Sciences, and Pharmacy and Health
Sciences. Together, these colleges offer more than 60 undergraduate areas of study, eight preprofessional
programs, and 19 graduate programs. Around 4,700 students are enrolled at Butler,
representing 45 states and 49 countries. Ninety-five percent of Butler students will have participated
in some form of internship, student teaching, clinical rotation, research, or service learning by the
time they graduate. This community-centered immersion is coupled with classroom learning that
nurtures critical thinking, effective communication, cooperative teamwork, and ethical decision
making to prepare students for both professional success and to have lasting impact in their
communities. Butler's overall placement rate for the class of 2012 was 94 percent, including 19
percent who went on to graduate or professional school. Additional information about Butler can
be found at www.butler.edu

Butler University invites nominations, applications (letter of interest, resume/CV, and contact
information of at least five references), or expressions of interest to be submitted to the search firm
assisting the university. Applications and nominations will be accepted until the position is filled,
and review of applications will begin immediately. Interested candidates are encouraged to submit
materials prior to January 12, 2015.

Ryan Crawford, Principal
Parker Executive Search
(770) 307-7031 | rcrawford@parkersearch.com

Director for the Center for Urban Ecology ~ Show Details

Director of the Center for Urban Ecology
Butler University, College of Liberal Arts and Sciences

The Department of Biological Sciences invites applications and nominations for the Director of the Center for Urban Ecology (CUE). The Center for Urban Ecology (CUE) is an academic center at Butler University with the mission to innovatively explore, steward, and enhance urban ecosystems. CUE operates with a foundation in ecological science and facilitates interdisciplinary research and education, place-based projects, and public discourse by engaging Butler students, faculty, staff and community partners. The next Director of CUE will be a dynamic individual who will be expected to:
•    cultivate opportunities for Butler students at the university and with community partners, including grant writing and administration;
•    maintain current and develop new community partner opportunities to further the understanding of urban ecology specifically as it pertains to the Indianapolis ecosystem;
•    collaborate with faculty and staff at Butler University to further the understanding of urban ecology specifically as it pertains to the Indianapolis ecosystem;
•    teach a course in Butler's Core Curriculum or an elective in the planned major in Environmental Studies;
•    provide support and leadership for other CUE staff

Applicants should have a background in urban ecology or closely related discipline and an earned doctorate or a Master's degree with substantial experience.

Applicants should submit a complete, single pdf document consisting of a cover letter, curriculum vitae or resume, and unofficial transcripts to:
Dr. Travis J. Ryan (tryan@butler.edu).

Include in the cover letter a description of relevant experience as it relates to the position, with particular reference to managing projects and personnel and grant writing. Letters of recommendation will be requested directly from references by the search committee. Evaluation of applications will begin immediately upon receipt with preference given to those received by 1 January 2015. Salary is commensurate with experience and the starting date flexible, but expected in early 2015.

Institutional Research Data Specialist ~ Show Details

Institutional Research Data Specialist
Butler University, Indianapolis, Indiana

Butler University seeks a qualified candidate for the position of Data Specialist in the Office of Institutional Research & Assessment. 

Responsibilities include (but are not limited to): 
•    Completing several local and national surveys and institutional data profile tables;
•    Coordinating the distribution, collection and analysis of all student course evaluations every academic term;
•    Creating and maintaining current and historical databases;
•    Creating surveys (paper and online) as needed and compiling statistical summaries of the collected survey data;
•    Establishing and maintaining effective working relationships with peers and levels of higher management

Educational and skill requirements: 
•    Bachelor's degree (or higher) with a minimum of three (3) years' experience in data reporting and maintaining large databases;
•    Experience using SQL/Oracle/PeopleSoft or similar software to query databases demonstrated by the ability to retrieve, verify and report data with a very high degree of accuracy;
•    Advanced proficiency with Microsoft Office programs, especially Excel and Access;
•    Strong organizational and multi-tasking skills demonstrated by the ability to manage multiple projects simultaneously and meet deadlines without direct supervision;
•    Excellent written and oral communication skills demonstrated by the ability to interact well with diverse students, faculty and staff;

To apply:  Interested and qualified candidates should submit a letter of application, a current CV or resume and an unofficial transcript electronically to oira@butler.edu.  Please include all documents in ONE pdf file.

Review of all applications will begin January 5th, 2015.

Library Associate-Metadata ~ Show Details

LIBRARY ASSOCIATE / METADATA
Irwin Library, Butler University

We seek a motivated, self-directed, and detail oriented individual to fill a vacancy in the Metadata Department. This individual will perform copy cataloging as well as original cataloging, for items in a variety of formats, meeting national and local standards.  In addition, this individual will assist with database maintenance for existing collections and with metadata creation to support digitization initiatives. The ability to learn quickly and adapt to change is required.

Position Responsibilities:
•    Identify appropriate bibliographic records and add local holdings records in WorldShare Management Services library management system.
•    Edit records, as necessary, to meet national and local cataloging standards and practices such as RDA, Library of Congress Subject Headings and Classification, and the OCLC Bibliographic Formats and Standards.
•    Perform original cataloging for items unique to Butler University.
•    Resolve problems that develop with existing holdings, locations, call numbers, or labels.
•    Provide call numbers for local classification schema as needed.
•    Create and print labels for materials when necessary.
•    Assist with item withdrawal and database maintenance projects for print and digital collections.
•    Create metadata to support digitization initiatives.
•    Keep up to date with changes in cataloging rules and standards.

Position Requirements:
•    Minimum of two (2) years college course work
•    Sound bibliographic skills
•    Excellent communication skills
•    Experience with a variety of computer applications

Experience with library computer applications and with library digitization or metadata initiatives is desired.

Review of applicants will begin January 12th, 2015 and will continue until the position is filled.
To apply: Please visit careerbuilder.com and search keywords "Butler University." Please include your resume and cover letter.

Senior Director of Corporate & Foundation Relations ~ Show Details

Senior Director of Corporate & Foundation Relations
Advancement, Butler University

Butler University is seeking an individual to lead in the role of Senior Director of Corporate & Foundation Relations in Advancement.  A successful candidate will provide vision and leadership for the University and all related constituencies in accordance with the Advancement division and the University's strategic plan. S/he will report to the Executive Director of Development and serve as a member of the development team.  The position requires excellent collaborative skills to be applied with the Development Officers, other front-line fundraisers, and across departments. 

The Senior Director of Corporate and Foundation Relations is responsible for the identification, cultivation, solicitation and stewardship of corporate and foundation prospects to support the educational mission of Butler University. S/he is also responsible for maintaining a portfolio of 60-80 relationships with organizations with the expectation of raising significant resources for University initiatives. The portfolio is expected to be weighted equally with corporate and foundation prospects. The Director will identify corporate and foundation prospects for University priorities, work effectively with faculty and administrators in the development and submission of proposals, and will maintain close linkages with corporate and foundation donors to sustain and increase giving.

Essential to this role will be the ability to develop strong working relationships with campus administrators including the Academic Deans, Athletic Director and other key University leadership. This position is responsible for providing vision, leadership and accountability for all corporate and foundation gifts under Butler University's Office of Advancement.

Duties and Responsibilities:
•    In collaboration with Advancement Services and frontline fundraisers, develops the goals, strategies, and tasks for all prospects assigned for qualification, cultivation, solicitation, and/or stewardship creating a collaborative and accountable infrastructure.
•    Identify new sources of corporate and foundation support with an emphasis on regional and national prospects.
•    Administers the University budget for Corporate and Foundation Relations.
•    Works as a collaborative partner with colleagues in all Advancement departments to further the overall goals of University Advancement and Butler University.
•    Represents Butler University with integrity and professionalism.
•    Exhibits effective and open communication with the Vice President of University Advancement, Associate Vice President for Advancement Administration, colleagues within Advancement, as well as Butler University's leadership including the President, Provost, Executive Council, President's Cabinet and Members of the Board of Trustees.
•    Performs other related duties as required and deemed appropriate to effectively accomplish responsibilities of position.
•    Leads, supervises, mentors and evaluates Corporate & Foundation Officer to meet goals aligned with University priorities.


Position Requirements:
•    Undergraduate degree required, advanced degree preferred.
•    A minimum of five years of professional and progressive experience is required; higher education experience is preferred.  Candidates with fundraising and writing experience will be given strong preference.  Education/experience equivalents considered.
•    Well-developed customer-service orientation.
•    Demonstrated success working in a team environment.
•    Ability to handle multiple deadlines at one time.
•    Understanding of philanthropy as it relates to higher education.
•    Ability to use discretion in working with confidential and sensitive data.
•    Strong interpersonal and written communications skills with demonstrated attention to detail and ability to relate to individuals at varying levels internally and externally.
•    History of success in developing and managing relationships with major donors, prospects, or clients.
•    Computer software skills, including Microsoft Office is required, and knowledge of integrated client database systems is preferred.
•    Professional in appearance, demeanor, and decision-making.
•    Willingness to work evenings and weekends as necessary.

To apply:  Please visit www.careerbuilder.com and enter keywords "Butler University".  Follow the instructions to upload your resume and a cover letter that details your interest in this position.

Senior Copywriter ~ Show Details

Senior Copywriter
Marketing and Communications, Butler University

The Senior Copywriter will serve as lead writer for Butler University brand awareness initiatives, strategic messaging and community outreach from the President's Office, student recruitment, institutional advancement, and crisis communications; and as primary editor for the Marketing and Communications division. She/he must be an effective storyteller and researcher who can craft and edit language for a wide variety of purposes, including print/web/video copy, written remarks and correspondence, and news stories/press releases. The Senior Writer will partner with colleagues in Marketing and Communications and across the University to help advance Butler's communications objectives and national reputation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•    Serves as the lead writer for the President's Office, Enrollment Management, and Advancement, and primary editor for the Marketing and Communications division.
•    Collaborates with Marketing and Communications Account Managers and campus clients to develop and edit a wide variety of informational messaging, advertising and marketing collateral, executive speeches/remarks, video scripting, solicitations, funding proposals, reports, and a range of high-level correspondence.
•    Thoroughly understands Butler's style; writes in a voice that supports brand positioning; effectively captures the unique voices and styles of University leaders.
•    Produces persuasive and concise copy that supports the University's educational mission and strategic vision-including branding initiatives, student recruitment, and fundraising objectives.
•    Exercises editorial judgment and maintains trust and confidence when drafting messages on behalf of Butler leadership.
•    Successfully incorporates all editorial changes and suggestions from copy reviewers.
•    Provides leading editing, style, and content expertise to internal clients campus-wide, helping to ensure that University communications are consistent and of the highest quality.

KNOWLEDGE, SKILLS AND ABILITIES: 

•    Exceptional writing, editing, and research skills.
•    Demonstrated ability to be an effective storyteller and to artfully write in a brand voice about a variety of subjects, translating complex language into clear, compelling messages that appeal to a range of audiences.
•    Proven ability to capture the speaking and writing voices of various executives and divisions, and to swiftly gauge appropriate pitch, tone, and voice needed for each writing assignment.
•    Excellent organizational skills, including the ability to manage multiple projects and workflow in a fast-paced, deadline-driven environment.
•    Ability to rapidly, accurately, and thoughtfully generate crisis communications.
•    Ability to work with sensitive information and exercise discretion and confidentiality.
•    Excellent research skills, combined with a sound understanding of the higher education market and key environmental trends/influences.

MINIMUM QUALIFICATIONS:

•    Bachelor's degree, preferably in English, journalism, communications, or related field that emphasizes solid writing and editing.
•    Six (6) or more years of professional writing and editing experience; preferably in an advertising or public relations agency, corporation, college or university, political campaign or office, print or online news organization, or a nonprofit.
•    Previous higher-education writing experience is preferred.

Those interested in applying should submit a cover letter, resume and three (3) professional writing samples in a single PDF document to marketingjobs@butler.edu.  Application review will begin immediately and continue until position is filled.

Assistant Director of Annual Giving - Advancement ~ Show Details

Assistant Director of Annual Giving
Position Description Advancement, Butler University

General Summary

The Assistant Director of Annual Giving is a member of the University Advancement division and works within the Office of Annual Giving to solicit primarily unrestricted gifts from Butler alumni, parents, friends and prospects. The Assistant Director works directly with the Director of Annual Giving on all initiatives in support of Butler's comprehensive annual giving program. Collaboration is expected with staff of Development, Marketing, Alumni Affairs, Advancement Services, the Advancement Vice President, and the President's Office.

Responsibilities

Telefund/Ruffalo Cody (w/Director of Annual Giving)

  • Serve as direct contact for Ruffalo Cody Program Director.
  • Coordinate strategy for Telefund program in conjunction with Ruffalo Cody Program Director and Director of Annual Giving.
  • Review and edit all communication related to the call center.  This includes scripts, objections, reminders, acknowledgements, training packets, etc.
  • Attend planning and monthly update meetings.
  • Evaluate statistics and reports.
  • Identify successes, challenges, and opportunities for improvement.

Young Alumni/Student/Philanthropy Awareness

  • Create a highly personalized philanthropy awareness program for alumni of the last 5 years
  • Serve as Annual Giving contact for Junior class officers and Senior class giving campaign
  • Coordinate and direct Philanthropy Awareness Day (PhAD) special program with campus partners
  • Coordinate and direct National Philanthropy Day Trivia Challenge special program
  • Serve as Annual Giving contact for the Young Alumni Board

Parent Campaign

  • Collaborate with Alumni and Parent Programs to develop a comprehensive parent fundraising campaign.
  • Collaborate with colleagues to develop financial goals and participation rates.
  • Initiate the writing, editing, and proofing of solicitation materials.
  • Collaborate with Advancement Services to create segmentation, extraction, formatting, sorting, and reporting of variable data.

5th and 25thReunion Campaigns

  • Collaborate with Alumni and Parent Programs to oversee reunion campaigns as part of the overall Office of Annual Giving solicitation calendar.
  • Develop financial goals and participation rates.
  • Identify, recruit, and train reunion volunteers.
  • Communicate with volunteers and assist with solicitation strategy.
  • Coordinate reunion solicitation mailings and develop additional programs to engage alumni.
  • Ensure timely solicitations by tracking solicitation assignments.

Matching Gifts

  • Assist with management of University's matching gift program including review of outstanding claims and completion of necessary steps to lead to fulfillment of matching gift.
  • Review/develop best practices including donor acknowledgement of matching gift received.

Stewardship

  • Coordinate volunteers for Efroymson Family Gym donor hospitality events for each home Men's Basketball contest.
  • Collaborate with Donor Relations and the Office of Annual Giving to design and implement recognition and stewardship activities for annual giving donors.

Telephone solicitation

  • Year-end calls
  • Ovid Butler Society renewal calls

Perform non-routine projects and other duties as assigned.

Qualifications

  • Bachelor's degree required.
  • 1-2 years of fundraising or equivalent experience, preferably in higher education.
  • Excellent written and oral communication skills.
  • Strong interpersonal, communication, and organizational skills.
  • Demonstrated pattern of flexibility, ability to manage multiple projects, and willingness to take on new challenges.
  • Ability to use computer technology (e.g., Windows, Microsoft Office Suite, relational databases, etc.).  Experience with Advance database a plus.
  • Ability to work occasional evenings and weekends.
  • Must exercise discretion in working with confidential/sensitive donor information.
  • Foster a spirit of cooperation within the Advancement division.

To apply: Please submit your resume with a cover letter expressing your interest in the position to Mark Brouwer at mbrouwer@butler.edu

Associate Director of Annual Giving - Advancement ~ Show Details

Associate Director of Annual Giving
Position Description Advancement, Butler University

General Summary

The Associate Director of Annual Giving is a member of the University Advancement division and works within the Office of Annual Giving to solicit primarily unrestricted gifts from Butler alumni, parents, friends and prospects. The Associate Director works directly with the Director of Annual Giving on all initiatives in support of Butler's comprehensive annual giving program. Collaboration is expected with staff of Development, Marketing, Alumni Affairs, Advancement Services, the Advancement Vice President, and the President's Office.

Responsibilities

Direct Mail

  • Coordinate and prepare direct mail projects including:
    • Fall Butler Fund
    • Reunions
    • Calendar Year End
    • Fiscal Year End Butler Fund
    • Programmatic as needed
    • University priority as needed
    • Communicate with Marketing and Advancement Services to ensure that all deadlines are met.
    • Adhere to solicitation calendar established each fiscal year.
    • Collaborate with colleagues to develop design, copy, results, data, and appeal codes.
    • Identify successes, challenges, and opportunities for improvement.
    • Conduct tests to determine best strategies for advancement of the program.

Electronic Communications

  • Collaborate with Web Marketing Communications staff to create and generate electronic solicitation and stewardship appeals.
  • Create, manage, review and update the Annual Giving website and online giving forms.
  • Work with Advancement Services on best practices for online giving.
  • Submit content to appropriate sources for electronic newsletters.
  • Collaborate with Web Marketing Communications staff to use social media to optimize the development and implementation of Annual Giving programs.

Special Philanthropy Programs

  • Coordinate and direct special University fundraising programs including:
    • Giving Tuesday
    • Founder's Day/Day of Giving participation drive
    • Collaborate with colleagues to develop financial goals and participation rates for each special program.
    • Initiate the writing, editing, and proofing of solicitation materials related to special programs.
    • Collaborate with Advancement Services to create segmentation, extraction, formatting, sorting, and reporting of variable data related to special programs.

 Faculty and Staff Campaign

  • Collaborate with faculty and staff representatives to educate and inform the University community about annual giving.
  • Coordinate and conduct solicitations by mail, in person, and/or by peer solicitation.
  • Collaborate with Advancement Services to conduct periodic reviews and prepare statistical reports relating to the Faculty and Staff Campaign.
  • Collaborate with Butler administration, payroll, University Advancement, and other areas to develop and review faculty/staff rosters for solicitation.
  • Act as representative for the Office of Annual Giving at appropriate venues.

10th and 50thReunion Campaigns

  • Collaborate with Alumni and Parent Programs to oversee reunion campaigns as part of the overall Office of Annual Giving solicitation calendar.
  • Develop financial goals and participation rates.
  • Identify, recruit, and train reunion volunteers.
  • Communicate with volunteers and assist with solicitation strategy.
  • Coordinate reunion solicitation mailings and develop additional programs to engage alumni.
  • Ensure timely solicitations by tracking solicitation assignments.

Telephone solicitation

  • Year-end calls
  • Ovid Butler Society renewal calls

Perform non-routine projects and other duties as assigned.

Qualifications

  • Bachelor's degree required.
  • Candidates with at least 3(3)years of successful fundraising or equivalent experience in college/university advancement will receive highest consideration.
  • Excellent written and oral communication skills with demonstrated proofreading ability and close attention to detail.
  • Strong interpersonal, communication, and organizational skills.
  • Demonstrated pattern of flexibility, ability to manage multiple projects, and willingness to take on new challenges.
  • Ability to use computer technology (e.g., Windows, Microsoft Office Suite, relational databases, etc.).  Experience with Advance database a plus.
  • Ability to work occasional evenings and weekends.
  • Must exercise discretion in working with confidential/sensitive donor information.
  • Foster a spirit of cooperation within the Advancement division.

To apply:  Please submit your resume with a cover letter expressing your interest in the position to Mark Brouwer at mbrouwer@butler.edu

Senior Project Manager - Planning, Design & Construction ~ Show Details

Senior Project Manager
Planning, Design & Construction
Butler University, Indianapolis, IN

Butler University is looking for a full-time experienced Senior Project Manager for its Planning, Design & Construction department in its Operations Division.  The Butler University Operations Division partners with members of the University community to provide high quality and cost-effective planning, design, construction, project management, maintenance, custodial, grounds, event setup, and environmental health and safety services.  
The Senior Project Manager is directly responsible for planning, organizing, overseeing and delivering new facilities (ie residence halls, a parking garage and academic buildings) as well as renovating existing facilities that support and enhance the living, teaching and learning environments for the Butler University community. 

JOB REQUIREMENTS

Responsibilities and Essential Duties Include:
•    Develops new construction and major renovation projects at a schematic level: scope, budget, and schedule.
•    Oversees development of renovation project scopes and budgets for the Capital Work Group and execution of projects that are approved.
•    Assists the Executive Director of Operations and the Director of Planning, Design and Construction in participating in the development and execution of the University Master Plan.
•    Manages coordination, communication and customer service on behalf of the department.
•    Collaborates with Maintenance Services, Building Services, University Engineer and Manager of Environmental Programs & Safety for all new projects and renovations.
•    Oversees permits and compliance with all local, state and federal building codes and regulations, as well as OSHA. 
•    Assists with maintaining the campus building floor plans and utility drawings etc.
Qualifications:
•    Bachelor's degree in Engineering, Architecture, and/or Construction.
•    7-10 years of related experience in the construction industry.
•    LEED AP is desirable.
•    Licensed professional engineer or architect is preferred.
•    Professional demeanor with the ability to provide a high level of customer-service.
•    Excellent communication skills are required in dealing with a diverse staff, campus population and outside contacts.
•    Must possess strong analytical skills, ability to be flexible, objective and possess strong problem solving ability.
•    Demonstrated ability to implement standardized budget and project management systems and practices.
•    Must have demonstrated leadership and visioning skills with the ability to share knowledge within the the Planning, Design and Construction department.
•    The ability to interpret/analyze complex documents, write reports and business correspondence as well as make presentations to top management, public groups and Board of Trustees.
•    University construction management experience  is desirable.
•    Must possess a strong working knowledge of construction methods, materials and project delivery methods.
•    Must possess working knowledge of sustainable design and LEED.
•    Should possess a working knowledge of mechanical and electrical systems as well as have a strong computer background.

To apply: Please visit careerbuilder.com and search keywords "Butler University." Please include your resume and cover letter.

Science Library Associate: Part-Time ~ Show Details

Science Library Associate
Ruth Lilly Science Library, Butler University

Butler University seeks a qualified candidate for the part-time position (25 hours per week during the academic year and 20 hours per week during the summer) of Science Library Associate.   Reporting to the Science Librarian in the Ruth Lilly Science Library and collaborating with staff in Irwin Library, the Science Library Associate assists in all activities of the Science Library. A typical work week during the academic year is 5 hours a day Monday through Friday.


Responsibilities include (but are not limited to):
•    assisting in the provision of circulation/reserve/reference assistance to library patrons;
•    supporting general library operations related to library services, facilities, and equipment; 
•    assisting in the supervision, training, and scheduling of student employees;    
•    managing print serials collections held in the Science Library.

Educational and skill requirements:

•    Bachelor's degree (or higher) - science background preferred.
•    Minimum of two years of library experience preferred.
•    Strong customer service philosophy.
•    Proficiency with Microsoft Office programs, the Internet, and library computer applications.
•    Strong multi-tasking skills and the ability to manage multiple projects simultaneously and meet deadlines without direct supervision.
•    Excellent communication skills and ability to interact well with diverse students, faculty and staff.
•    Punctual and reliable.

Review of all applications will begin January 28, 2015 and will continue until the position is filled.

To apply:  Visit www.careerbuilder.com  and search keywords "Butler University." Interested and qualified candidates should submit a letter of application, a current curriculum vitae or resume electronically, and current contact information for three (3) professional references. 

Library Associate/Fulfillment (ILL) ~ Show Details

LIBRARY ASSOCIATE / Fulfillment (ILL)
Irwin Library, Butler University

We seek a motivated, self-directed, and detail oriented individual to fill a vacancy in the Fulfillment Department. This individual will be in charge of day-to-day activities associated with placing interlibrary loan requests for articles and books on behalf of Butler users, and responding to requests for materials from other libraries. Additional responsibility for routing loan requests into purchases based on knowledge of local collections and policies is also a responsibility. The focus of this position shall be on the delivery of effective and efficient interlibrary loan services in a patron-centered library environment.

Position Responsibilities:
Primary responsibility for placing interlibrary loan requests for Butler University students and faculty.  These activities include, but are not limited to:
•    Verify citations and search OCLC to locate requested information
•    Place requests through OCLC
•    Process materials as they arrive
•    Notify patrons of arrival of materials
•    Update status of requests on OCLC
•    Primary responsibility for filling all lending requests.  Activities include, but are not limited to:
•    Download requests received through OCLC
•    Locate and pull materials from the Butler libraries
•    Send materials via appropriate means to requesting institutions
•    Updating requests on OCLC
•    Manages the day-to-day operation of the ILLIAD Interlibrary Loan System.
•    Manages the day-to-day operation of the document scanner, software applications, and other interlibrary loan-related systems or hardware.
•    Informs the appropriate person and/or department of any technical problems pertaining to interlibrary loan-related systems, software applications, and hardware.
•    Work with Access Services student employees to facilitate handling and routing of items.

The position requires:
•    A minimum of two (2) years college course work
•    Sound bibliographic skills
•    Attention to detail
•    Excellent communication skills and a customer service ethic.

Experience with OCLC interlibrary loan systems, or ILLiad in particular, is highly preferred.  Experience with library computer applications and an automated system is desired.

Review of applicants will begin January 12th, 2015 and will continue until the position is filled.

To apply: Please visit careerbuilder.com and search keywords "Butler University." Please include your resume and cover letter.

Administrative Assistant, President’s Office ~ Show Details

Administrative Assistant, President's Office
Butler University, Indianapolis, IN


The President's Office Administrative Assistant provides a high level of customer-service, reception, and administrative support to the Office of the President and reports to the Executive Assistant to the President. S/he serves as the primary point of contact for all callers and visitors to the office. S/he manages all aspects of the calendars of the Chief of Staff and General Counsel, and assists with the President's calendar in collaboration with the Executive Assistant. S/he manages the office's supplies and guest refreshments, serves as the liaison to caterers, and helps to ensure that meeting traffic and arrangements flow smoothly and according to schedule. The candidate will possess and display exceptional organizational skills, independent decision-making abilities, a highly-professional demeanor, discretion, and outstanding interpersonal skills.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

•    Answers all incoming telephone calls and greets all visitors in an upbeat, professional manner. Assists callers and visitors with the highest regard for customer service, in a manner that appropriately represents the Office of the President.
•    Ensures that the front desk and telephone lines are covered at all times; collaborates with the Executive Assistant to independently create solutions to front-desk and telephone coverage.
•    Provides administrative support to, and manages all aspects of the calendars of the President, the Chief of Staff and General Counsel.
•    Assists the President, Executive Assistant, and the Secretary to the Board of Trustees as needed.
•    Manages incoming mail (hard copy and electronic) in collaboration with the Executive Assistant.
•    Prepares invitations, cards, thank-you letters, emails, and other business correspondence.
•    Procures, stores, and manages all office supplies and guest refreshments.
•    Manages office files and the maintenance of all office equipment.
•    Serves as the office's liaison to caterers and to the department of Conferences and Special Events; in collaboration with these parties and the Executive Assistant, helps to ensure that meetings hosted by the President's Office flow smoothly and according to schedule.
•    Manages all invoices, purchasing-card reports, and annual licensing, registrations, subscriptions, etc. for the President, Chief of Staff and General Counsel.
•    Performs other related projects and assignments as required.

KNOWLEDGE, SKILLS AND ABILITIES:

•    Ability to effectively present information and respond to inquiries from faculty, staff, and the general public. Must demonstrate respect for others, discretion, and a dedication to the highest level of customer service.
•    Knowledge of Butler University's mission, goals and objectives, policies, and procedures.
•    Excellent written and oral communication skills, including the ability to independently compose and edit documents.
•    Proficiency in relevant software applications (Microsoft Office).
•    Ability to independently identify and solve problems.

MINIMUM QUALIFICATIONS:

•    Undergraduate degree.
•    High level proficiency in business writing and calendar management required.
•    Proficiency in current software applications (Microsoft Office) and database management.
•    A genuine interest in the well-being of college students and the educational mission of Butler University.
•    Excellent written and oral communication skills, including the ability to edit documents and independently compose correspondence.
•    Professional in appearance, demeanor, and decision-making.

WORKING CONDITIONS:

•    Standard office environment with frequent requirements to stand, walk, sit and reach with hands and
    arms. Occasional need to kneel or stoop.
•    May travel by automobile to attend meetings or secure supplies/refreshments.
•    May be required to occasionally lift 5-20 pounds.

To apply:  Please visit www.careerbuilder.com and enter keywords "Butler University".  Follow the instructions to upload your resume and a cover letter that details your interest in this position.

Advancement Researcher ~ Show Details

Advancement Researcher
Butler University

Position Summary:
The Advancement Researcher conducts research in support of Butler Administration and University Advancement.  In addition, this position identifies and qualifies prospects for the purpose of major gift solicitation, and sometimes higher level annual fund solicitation, for all fundraising initiatives throughout the University.  S/he must have the ability to maintain strict confidentiality regarding constituent information and be able to work independently and as part of a team.  

Position requires a well developed customer-service orientation and attention to detail, and the ability to handle multiple deadlines at one time.  Proficiency in accurately identifying, analyzing, interpreting, and evaluating information on university constituents and prospects, coupled with demonstrated ability in written and verbal communication are essential.  S/he should have knowledge of the APRA International Research Fundamentals Skills Set and ability to apply previous experiences to the job. 

S/he should have significant aptitude and experience with computers and relational databases.  A successful candidate will have demonstrated experience with a variety of research resources and tools including but not limited to, electronic wealth-screening and data acquisition services, news databases, and business directories.  S/he will have the ability to assess quality of resources and make recommendations that are most appropriate for specific information needs.
 
Duties and Responsibilities:
• Prepare thoughtful, concise, relevant, research on individual, corporate and foundation prospects in a professional format.  Utilize sources of public information to gather, interpret, organize and analyze meaningful background in support of individual, corporate and foundation profiles.

• Work with assigned development/engagement officers to grow and develop a portfolio of major gift prospects in support of University fundraising priorities.
• Continually screen newspapers and periodicals for financial and background information about donors and prospects.  Work with other staff to ensure timely updates to the central database when appropriate.

• Actively look for opportunities to support the identification of prospects with capacity to give at the major gift level within assigned territory and in support of overall department projects and goals.

• Support document management and Imaging through forward scanning, and / or adjusted methods for getting documents gathered in the research process into Singularity. 
Requirements:
• Undergraduate degree is required
• Candidates with at least one year of successful prospect research experience, corporate and foundation research and experience in college/university advancement will receive the highest consideration.  Significant aptitude with research methods and experience with computers and relational databases are required. 
• Experience with Advance or other relationship database a plus. 
• Excellent written communication skills and a clear, concise writing style are key skills to this position.  A sense of curiosity and enthusiasm about learning and commitment to professional growth will serve the candidate and University well.

To apply: Please visit careerbuilder.com and search keywords "Butler University." Please include your resume and cover letter.

 

Butler University is committed to enhancing the diversity of the student body, faculty and staff. In addition, hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.