Human Resources Management and Development

Clerical Openings

Administrative Specialist ~ Show Details

Administrative Specialist
Butler University Advancement Services

Butler University is seeking an individual to fill the position of administrative specialist.  This position is responsible for administrative and clerical duties for the Department of Advancement Services, including file organization through the University's document management software, OnBase, periodical and related news alert research, data entry, printing of tax receipts and acknowledgement letters, and departmental budgetary items (reconciliation, billing, and overall budget activities). 

The position requires a well-developed customer-service orientation and attention to detail; ability to handle multiple deadlines at one time; strong proofreading and editing skills and a demonstrated understanding of standard proofreading concepts, practices, and procedures.  S/he should have significant aptitude and experience with computers and relational databases.  A successful candidate will have demonstrated experience with Microsoft Office products.  The assistant must have the ability to handle sensitive information in a confidential and professional manner.

Minimum requirements:  Two to five years of experience in administrative and clerical duties.  Candidates with knowledge of document management, prospect management, research methods and resources, copy-editing and / or experience in college /university Advancement will receive the highest consideration.  The position requires strong organizational and time-management skills; flexibility; effective communication; and the ability to work independently and prioritize multiple projects.  A sense of curiosity and enthusiasm about learning and commitment to professional growth will serve the candidate and University well.

To apply, please visit www.careerbuilder.com and follow the instructions to upload your resume and a cover letter describing your interest in and qualifications for this position.  Resume review will begin immediately.

Posted 04/03/14

Gift Services Specialist ~ Show Details

Gift Services Specialist
Butler University Advancement Services

Butler University is seeking an experienced individual for the position of gift services specialist.  This position is responsible for managing business process functions for gift accounting and reporting within Advancement Services. 

The position requires a well-developed customer-service orientation and attention to detail; ability to handle multiple deadlines at one time.  S/he should have significant aptitude and experience with computers and relational databases.  A successful candidate will have demonstrated experience with Microsoft Office products. 

Three or more years of experience in accounting, bookkeeping, recording or comparable field required; bachelor's degree preferred.  Candidates with experience in higher education or with nonprofits preferred.  The position requires strong organizational and time-management skills; flexibility; effective communication; and the ability to work independently and prioritize multiple projects. 

To apply, please visit www.careerbuilder.com and follow the instructions to upload your resume and a cover letter describing your interest in and qualifications for this position.  Resume review will begin immediately.

Posted 04/03/14

Administrative Specialist (12-month position) INTERNAL APPLICANTS ONLY ~ Show Details

Administrative Specialist (12 month position)
Butler University, College of Business -- Career Development


INTERNAL APPLICANTS ONLY

The College of Business (COB) at Butler University is seeking an Administrative Specialist to provide essential support in the Career Development office to students, staff and employers. 
Responsibilities:
• Provide administrative support to students, staff, and employers through the College of Business Career Development office
• Serve as first point of contact for employers seeking  to hire COB students
• Provide event planning assistance for career fairs, employer information sessions, on-campus interviews, and Career Development workshops
• Maintain Career Development office calendar
• Manage COB student database: import student enrollment from PeopleSoft to CRM system, track student enrollment in necessary Career Development courses, and run queries and reports
• Handle student inquiries regarding the internship process. Track student internship intentions, explain related documents to students and maintain internship files
• Coordinate internship site visit packets for career mentors and supervisor evaluations for students. Process completed evaluations and follow up with supervisors who have not completed evaluations
• Process invoices and departmental expense reports for payment
• Assist with preparations for Career Development Passport program workshops
• Assign and maintain student lists to career mentors and internship coordinators
• Train and delegate assignments to receptionist and student workers
• Other duties as assigned

Minimum Qualifications:
• A high school diploma (or its equivalent) and at least three years' experience in an administrative support position
• Proficiency in Word and Excel and knowledge of or the ability to learn other software applications and systems. Experience with Moodle, PeopleSoft, and CRM systems desired
• Excellent written and oral communication skills
Attention to detail
• Ability to maintain confidentiality with respect to private records
• Ability to work with a certain level of ambiguity within a fast-paced work environment, to work as part of a team, and to be able to prioritize and multi-task are also essential.

To apply, please submit your resume and a cover letter that describes your qualifications and interest in the position to kgoad@butler.edu.  Review of resumes will begin immediately.

 

Butler University is committed to enhancing the diversity of the student body and our faculty and staff.  In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria.  Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.