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Administrative Specialist-Marketing & Communications ~ Show Details

Administrative Specialist
Marketing & Communications, Butler University

The Marketing and Communications Administrative Specialist is responsible for providing exceptional administrative support to the Vice President and leadership team. Key areas of focus include budget/expense management, writing and editing, and general administrative support for campus-wide marketing and communications activities.

The Administrative Specialist will report to the Vice President for Marketing and Communications. He/she will manage and prioritize diverse needs for a large, multi-faceted team, driving improved results through planning and collaboration, and contributing to the realization of the Butler 2020 Vision.

Primary Duties and Responsibilities:
• Provides general administrative support to the Vice President and leadership team, including calendar/meeting management, travel and expense reporting, organization and records, reports and presentations, and visitor hospitality.
• Supports Board of Trustees Marketing Committee, including agenda management, recording and distribution of minutes, and web site administration.
• Manages divisional governance, including preparation and execution of leadership team meetings, strategy/account-planning workgroups, and campus-wide marketing/communications town halls.
• Leads divisional and departmental budgets, leading annual budget planning process, ongoing tracking, and reporting.
• Serves as a primary point of contact for key external partners and vendors, managing scopes of work, invoices, and payment.
• Contributes writing and editorial support for key internal and external communications.
• Assists as needed with marketing/communications workflow, including traffic management, production, and analytics.
Minimum Qualifications:
• High school diploma or GED
• 3+ years of executive-level administrative support or similar experience
• Demonstrated ability to communicate effectively both verbally and in written form
• Excellent interpersonal, organizational, and analytical skills
• Comfortable with technology, including Microsoft Office suite
• Ability to work independently and as part of a team and to maintain the utmost discretion with confidential information
• Demonstrated ability to prioritize and meet multiple deadlines and handle a variety of tasks simultaneously
Preferred Qualifications:
• Bachelor's degree
• 5+ years of executive-level administrative support or similar experience
• Experience with CRM/databases and web content management systems
• Editorial experience and familiarity with the AP and Chicago Manual of Style

To apply, please visit and enter keywords "Butler University".  Follow the instructions to upload your resume and a cover letter that outlines your interest in and qualifications for this position.

Butler University is committed to enhancing the diversity of the student body and our faculty and staff.  In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria.  Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.