Human Resources Management and Development

Clerical Openings

Administrative Specialist-Marketing & Communications ~ Show Details

Administrative Specialist
Marketing & Communications, Butler University

The Marketing and Communications Administrative Specialist is responsible for providing exceptional administrative support to the Vice President and leadership team. Key areas of focus include budget/expense management, writing and editing, and general administrative support for campus-wide marketing and communications activities.

The Administrative Specialist will report to the Vice President for Marketing and Communications. He/she will manage and prioritize diverse needs for a large, multi-faceted team, driving improved results through planning and collaboration, and contributing to the realization of the Butler 2020 Vision.

Primary Duties and Responsibilities:
• Provides general administrative support to the Vice President and leadership team, including calendar/meeting management, travel and expense reporting, organization and records, reports and presentations, and visitor hospitality.
• Supports Board of Trustees Marketing Committee, including agenda management, recording and distribution of minutes, and web site administration.
• Manages divisional governance, including preparation and execution of leadership team meetings, strategy/account-planning workgroups, and campus-wide marketing/communications town halls.
• Leads divisional and departmental budgets, leading annual budget planning process, ongoing tracking, and reporting.
• Serves as a primary point of contact for key external partners and vendors, managing scopes of work, invoices, and payment.
• Contributes writing and editorial support for key internal and external communications.
• Assists as needed with marketing/communications workflow, including traffic management, production, and analytics.
Minimum Qualifications:
• High school diploma or GED
• 3+ years of executive-level administrative support or similar experience
• Demonstrated ability to communicate effectively both verbally and in written form
• Excellent interpersonal, organizational, and analytical skills
• Comfortable with technology, including Microsoft Office suite
• Ability to work independently and as part of a team and to maintain the utmost discretion with confidential information
• Demonstrated ability to prioritize and meet multiple deadlines and handle a variety of tasks simultaneously
Preferred Qualifications:
• Bachelor's degree
• 5+ years of executive-level administrative support or similar experience
• Experience with CRM/databases and web content management systems
• Editorial experience and familiarity with the AP and Chicago Manual of Style

To apply, please visit and enter keywords "Butler University".  Follow the instructions to upload your resume and a cover letter that outlines your interest in and qualifications for this position.

Administrative Specialist-Operations ~ Show Details

Administrative Specialist - Operations
Butler University

Butler University is looking for a full-time experienced Administrative Specialist for its Operations Division.  The Butler University Operations Division partners with members of the community to provide high quality and cost-effective planning, design, construction, project management, maintenance, custodial, grounds, event setup and environmental health and safety services. 

As an Administrative Specialist you will be responsible for:
• Providing administrative support to the Operations leadership team.
• Answering phones, handling correspondence and bill payment.
• Assisting students, faculty, staff and external clientele.
• Maintaining databases and general office duties.

Responsibilities and Essential Duties Include:
• Provides administrative support for the Operations Division's leadership team by managing an active calendar of appointments, travel plans, itineraries, agendas and compiling documents for both on campus and travel related meetings.
• Prepares requisitions, requests for payment and completing expense reports.
• Composes and prepares correspondence that is sometimes confidential.
• Serves as the primary point of contact for internal and external clientele on all matters pertaining to the Operations Division.
• Answers and routes telephone calls and visitors while maintaining the efficient operation of the office.
• Assists students, faculty and staff with the processing of work orders ensuring they are handled in a timely and efficient manner.
• Prioritizes and follows up on incoming issues and concerns while communicating these to the leadership team.
• Creating and/or maintaining electronic files, databases.
• Anticipates and orders office supplies.
• Performs other related projects and assignments as needed.

High School Diploma
A minimum of 1-2 years of previous office experience as an administrative assistant/office manager etc.
Professional demeanor with the ability to provide a high level of customer-service
Flexible with the ability to multi-task and work in a team environment
Excellent oral communication skills
Ability to work independently, identify and solve problems
Proficient in Microsoft Office
The ability to learn other programs as needed

To apply, please visit and enter keywords "Butler University".  Follow the instructions to upload your resume and a cover letter that outlines your interest in and qualifications for this position.

Butler University is committed to enhancing the diversity of the student body and our faculty and staff.  In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria.  Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.