Clerical Openings

Administrative Specialist

The College of Business (COB) at Butler University seeks an administrative specialist to provide support for the undergraduate programs of the college. Duties will include:
• Administrative support for the associate dean for undergraduate studies in class scheduling, curriculum development and approval processes, and other general support.
• Support for the COB academic advisor including handling student traffic flow, managing student files, advising and enrollment processes, etc.
• Support to faculty members with occasional administrative tasks that will release faculty time for research and instruction.
• Additional support for the Dean's office by assisting with course evaluation processes and event and meeting management.

Candidates for this position should possess a high school diploma and at least three years' experience in an administrative support position.  In addition, they should have a thorough working-level knowledge of Word and Excel, knowledge of or the ability to learn to use other software applications and systems.  Good communication skills, attention to detail, the ability to maintain confidentiality with respect to private records and the ability to work as part of a team are all a must.  Finally, we prefer candidates with some knowledge of academic processes such as academic advising and evaluation/assessment.

 Internal Applicants Only:
To apply, please provide a letter of interest along with a résumé.  Review of applications will begin immediately and continue until the position is filled.  Applications must be in electronic format and should be addressed to William Templeton, associate dean, in care of Gina Head vhead@butler.edu.

Administrative Specialist, University Advancement - Development

Butler University's Development Department of Advancement is seeking an individual who will be responsible for the overall coordination, implementation, execution, direction and completion of specific projects ensuring consistency with Butler University's strategic commitments and goals.  This position provides support for the Executive Director of Development, Development Officers and others as needed.

Responsibilities:
• Collaborate with the Development Department to create and execute project work plans and revise as appropriate to meet changing needs and requirements.
• Assist with planning and implementation of projects; present reports defining project progress.
• Collaborate with Executive Directors and Development Officers by effectively applying Butler University practices and enforce project standards and consistencies.
• Manage major gifts and campaign budgets.
• Manage day-to-day operational aspects of projects and opportunities.
• Prepare quality assurance procedures along with Executive Directors and Directors.
• Ensure project documents are complete, accurate and current.
• Assist with onboarding process for new staff members by collaborating with Human Resources.
• Process communication/information of a complex and confidential nature.
• Maintain confidential donor database (Advance).
• Manage and coordinate Executive Director and Development Officers' calendars, schedules and travel.
• Create internal/external correspondence.
• Anticipate and prepare content materials needed by Development Officers for meetings and donor visits.
• Coordinate the handling and/or processing of personnel and/or office administration and business documents, expense and Visa reports, and journal vouchers.
• Work effectively in a fast-paced environment where responsiveness, professionalism and customer service are maintained at all times.
• Assist with the planning, reservation and attendance tracking for special events associated with Development.  These events include some nights and weekends.

Position Requirements:
• High School Diploma required; Bachelor's degree preferred.
• Ability to understand basic revenue models, P/L and cost-to-completion projections in order to make decisions accordingly.
• Experience overseeing project budgets.
• Ability to collaborate in a team-based environment where critical thinking and problem solving skills are vital.
• Excellent verbal and written communication skills.
• Strong Microsoft Office Suite skills; Outlook, Excel and Word are required.

To apply:  please visit www.careerbuilder.com Keywords - Butler University and submit a cover letter and resume.  Applications will be accepted until the position is filled.