HRC Facility Reservation
The HRC has many rooms and activity spaces available to rent by
Butler students, faculty/staff, alumni and external groups. The
rates for each room and/or activity space and services are listed
below. If you are interested in reserving a space, please fill out
the Facility Request
Form. If you'd like to request equipment for your event,
please fill out the Equipment
Reservation Form.
Event requests of 75 or
more people need to be submitted at least a semester in advance.
All other event requests need to be submitted at least two weeks
before the date of the event. The facility request does NOT
guarantee that the dates and times requested are reserved unless a
confirmation is received from the Department of Recreation.
Arrangements for the fee payment, entrance to the building and
other considerations must be made at least two weeks prior to
usage.
External Groups: Due to high demand,
there is limited space for external groups. Your request may
be denied. Requests must be submitted at least two months in
advance. External groups are required to sign a contract,
provide an insurance certificate ($2 million minimum coverage), and
sign assumption of risk and liability forms.
All inquiries should be directed to:
Josh Downing
Associate Director of Recreation, HRC Operations
Department of Recreation
Butler University
530 West 49th Street
Indianapolis, IN 46208
jdowning@butler.edu
317.940.6144 (office)
317.940.6153 (fax)
Facility Rental Fee Schedule (Rates are hourly)
| Room |
BU Students, Faculty/Staff |
BU Sponsored |
External |
Set up/
Capacity (HRC) |
| Conference Room |
$0 |
$30 |
$60 |
35-40 |
| Wet Classroom |
$0 |
$37.50 |
$75 |
60-70 |
| Studio |
$0 |
$37.50 |
$75 |
60-70 |
| GYM Ct. 1 |
$0 |
$50 |
$100 |
200 |
| GYM Ct. 2 |
$0 |
$50 |
$100 |
200 |
| GYM Ct. 1 & 2 |
$0 |
$100 |
$200 |
400 |
| Competition Pool |
$0 |
$50 |
$100 |
100 |
| Leisure Pool |
$0 |
$50 |
$100 |
75 |
| Aquatic Center |
$0 |
$100 |
$200 |
175 |
| Track |
$0 |
$75 |
$150 |
75 |
| Services |
BU Students, Faculty/Staff |
BU Sponsored |
External |
| Floor Covering (Gym Ct. 1) |
$0 |
$100 |
$200 |
| Floor Covering (Gym Ct. 2) |
$0 |
$100 |
$200 |
| Floor Covering (Gym Ct. 1 &2) |
$0 |
$200 |
$400 |
| Event Staff per hour per individual |
$15 |
$15 |
| Set up fees |
$0 |
$50 |
$100 |
| After Hours* |
$0 |
$50 |
$100 |
*These fees apply to events occurring before or after the normal
operating hours.
The Department of Recreation reserves the right to make any
changes as deemed necessary by the Associate Director.
Alcohol and other intoxicants are prohibited on BU property.
Each group that reserves an area is responsible for leaving the
area in the same condition as they receive it, or better. The
group is responsible for the payment of repairs for any damages
that may occur to the facilities, equipment and property. The
university also does not warrant or guarantee in any respect the
physical condition of any equipment used in connection with the
activity. Therefore, in consideration of the benefits
received from the recreation program, the undersigned assumes all
risks of damages or injury, including death, which may be sustained
while participating in this activity or in travel to or from such
activity. Furthermore, the undersigned releases and agrees
not to sue Butler University (their officers, agents, or employees)
for any injury to person or property that might occur during the
course of my use of the facilities. Additionally, the
undersigned agrees to indemnity and hold the university harmless
from any and all liability that might arise as a result of their
use of this property during the requested time.
It is understood that you will:
- Abide by all facility rules and regulations of the Department
of Recreation and Butler University
- Participate in activities according to the Department of
Recreation's informed consent statement
- Coordinate group admittance into the HRC
- Be responsible for the conduct, behavior and location of all
members of the group while using the HRC
- Stay in designated (per team or program) area as
assigned. Persons found in areas designated as off-limits
will be asked to leave the HRC.
- Not misuse the HRC's equipment or disregard staff or safety
instructions. Persons or groups misusing equipment or
non-compliant to safety rules or instruction will be asked to leave
the facility and will be billed for any damages
It is also understood that proof of insurance may be required
for rental of these facilities. Rental groups will be
informed if such proof is needed.
Other Fees:
A $25 reset fee will be charged to the group if the room is not
left in original configuration.
A housekeeping fee and overtime charges may be charged depending
on the number of rooms used. If set up charges are incurred prior
to a 24-hour cancellation notice for the event, the costs will be
charged to the group.
Please note:
Catering costs are additional. ARAMARK is the exclusive caterer for Butler
University.
All linens should be ordered through ARAMARK. Please contact Catering Director, Nate
Haugh at 317-940-9756 or catering@butler.edu.