Health & Recreation Complex

HRC Facility Reservation

The HRC has many rooms and activity spaces available to rent by Butler students, faculty/staff, alumni and external groups. The rates for each room and/or activity space and services are listed below. If you are interested in reserving a space, please fill out the Facility Request Form.  If you'd like to request equipment for your event, please fill out the Equipment Reservation Form.

Reservation PhotoEvent requests of 75 or more people need to be submitted at least a semester in advance. All other event requests need to be submitted at least two weeks before the date of the event.  The facility request does NOT guarantee that the dates and times requested are reserved unless a confirmation is received from the Department of Recreation.  Arrangements for the fee payment, entrance to the building and other considerations must be made at least two weeks prior to usage.

External Groups:  Due to high demand, there is limited space for external groups.  Your request may be denied.  Requests must be submitted at least two months in advance.  External groups are required to sign a contract, provide an insurance certificate ($2 million minimum coverage), and sign assumption of risk and liability forms.  

All inquiries should be directed to:

Josh Downing
Associate Director of Recreation, HRC Operations
Department of Recreation
Butler University
530 West 49th Street
Indianapolis, IN 46208
jdowning@butler.edu
317.940.6144 (office)
317.940.6153 (fax)

Facility Rental Fee Schedule (Rates are hourly)

Room BU Students, Faculty/Staff BU Sponsored External Set up/
Capacity (HRC)
Conference Room $0 $30 $60 35-40
Wet Classroom $0 $37.50 $75 60-70
Studio $0 $37.50 $75 60-70
GYM Ct. 1 $0 $50 $100 200
GYM Ct. 2 $0 $50 $100 200
GYM Ct. 1 & 2 $0 $100 $200 400
Competition Pool $0 $50 $100 100
Leisure Pool $0 $50 $100 75
Aquatic Center $0 $100 $200 175
Track $0 $75 $150 75

 

Services BU Students, Faculty/Staff BU Sponsored External
Floor Covering (Gym Ct. 1) $0 $100 $200
Floor Covering (Gym Ct. 2) $0 $100 $200
Floor Covering (Gym Ct. 1 &2) $0 $200 $400
Event Staff per hour per individual $15 $15 $15
HRC Group Fitness Instructor/Personal Trainer per hour $15 Student, $40 F/S --- ---
Usage of indoor cycling bikes or group fitness room equipment (requires presence of an HRC group fitness instructor or personal trainer) $15 $15 ---
Set up fees $0 $50 $100
After Hours* $0 $50 $100

*These fees apply to events occurring before or after the normal operating hours.

The Department of Recreation reserves the right to make any changes as deemed necessary by the Associate Director.  Alcohol and other intoxicants are prohibited on BU property.  Each group that reserves an area is responsible for leaving the area in the same condition as they receive it, or better.  The group is responsible for the payment of repairs for any damages that may occur to the facilities, equipment and property.  The university also does not warrant or guarantee in any respect the physical condition of any equipment used in connection with the activity.  Therefore, in consideration of the benefits received from the recreation program, the undersigned assumes all risks of damages or injury, including death, which may be sustained while participating in this activity or in travel to or from such activity.  Furthermore, the undersigned releases and agrees not to sue Butler University (their officers, agents, or employees) for any injury to person or property that might occur during the course of my use of the facilities.  Additionally, the undersigned agrees to indemnity and hold the university harmless from any and all liability that might arise as a result of their use of this property during the requested time.

It is understood that you will:

  • Abide by all facility rules and regulations of the Department of Recreation and Butler University
  • Participate in activities according to the Department of Recreation's informed consent statement
  • Coordinate group admittance into the HRC
  • Be responsible for the conduct, behavior and location of all members of the group while using the HRC
  • Stay in designated (per team or program) area as assigned.  Persons found in areas designated as off-limits will be asked to leave the HRC.
  • Not misuse the HRC's equipment or disregard staff or safety instructions.  Persons or groups misusing equipment or non-compliant to safety rules or instruction will be asked to leave the facility and will be billed for any damages
  • Use only HRC employed group fitness instructors and personal trainers for reasons of liability

It is also understood that proof of insurance may be required for rental of these facilities.  Rental groups will be informed if such proof is needed.

Other Fees:

A $25 reset fee will be charged to the group if the room is not left in original configuration.

A housekeeping fee and overtime charges may be charged depending on the number of rooms used. If set up charges are incurred prior to a 24-hour cancellation notice for the event, the costs will be charged to the group.

Please note:

Catering costs are additional. ARAMARK is the exclusive caterer for Butler University.

All linens should be ordered through ARAMARK. Please contact Catering Director, Nate Haugh at 317-940-9756 or catering@butler.edu.