Health Services Policies and Requirements
It has been a long-standing policy of the University to require
that students possess health insurance. This policy protects a
family's investment should unexpected medical issues arise. We also
know that people seek healthcare at earlier stages when they
possess insurance. Early assessment and treatment is particularly
important in a highly residential environment such as our
campus.
- Full-time, degree-seeking undergraduates are required to
possess health insurance comparable to the University sponsored
plan.
- International undergraduates must enroll in the University
sponsored plan.
- Undergraduate and graduate students enrolled in six (6) or more
credits have the option to enroll in the University sponsored
plan.
We collect students' health insurance information via an online
process. Beginning in 2011 all undergraduates, as stated above,
will be requested to either provide their existing health insurance
or enroll in the University sponsored program. Students who take no
action by the July billing date will be automatically enrolled in
and billed for the University sponsored plan. The charge may be
removed by visiting the web site and completing the insurance
waiver form by established deadlines.
Details on the University sponsored student injury and sickness
plan is available at www.gallagherkoster.com/butler.
Student Health Record
We require every student to have a completed Student Health
Record (SHR) on file at Health Services prior to beginning classes
by August 1st for fall admission or January 1st for spring
admission. All SHRs are reviewed by an RN who checks the
immunization dates for compliance with state and federal
regulations as well as reviews medicines, pertinent food allergies,
chronic diseases and other health issues so that we may provide the
appropriate services. This review occurs over the first few weeks
of each semester.
Student Health
Record (PDF)
Download the free Adobe PDF Reader
Incomplete SHR
If Health Services does not receive an SHR or the information is
incomplete, a hold may be placed on a student's registration for
the following semester until requirements are met. Typically, SHRs
are considered incomplete because the immunization section was not
completed correctly. Please do not simply send a copy of the
student's childhood immunization record although we do request that
you attach it to the SHR. Immunization information should be
transferred onto the mandatory immunization list so that pertinent
information is not missed.
Holds
Health Services takes the following steps prior to placing a
hold on student registration:
- Audit all SHR's for completeness
- Students may receive a "waive" if in a middle of shot series
i.e. Hepatitis B (3 shots)
- Send a series of broadcast emails to all students through the
Student Digest e-mail system regarding the possibility of a hold
due to missing SHR information reminding them to check their health
record status through the MyStudent portal.
- Students may also go into their "To Do" lists under the MyStudent
portal to see if they are missing information. Please note,
information may not be fully updated until the end of
September.
Due to HIPAA regulations, all communication regarding the
student's health information must be with the student. We will not
be able to take a hold off until all information
on the SHR is complete.
Required Physical
The required physical is to be performed and signed off by a
M.D., A.N.P., PA-C or D.O. and is to be done within the preceding
12 months. All information must be in English.
Class Excuse Policy
When a student is absent from a class, a laboratory or an
examination for medical reasons, it is the student's responsibility
to discuss this directly with the faculty member involved.
Health Services staff members do not issue class excuses per se.
Under certain circumstances, the staff will give students written
verification of the date of their visit to the clinic. In the case
of students who are hospitalized or who have a prolonged illness,
Health Services staff will communicate with the appropriate dean's
office regarding the illness - but only with the permission of the
student.
Valid Medical and Religious Exemptions
A physician or clinic offering immunizations must document valid
medical exemptions. A written letter from the physician or clinic
stating the reason for the medical exemption and whether it is
permanent or temporary is required and must be submitted for the
exemption to be valid and approved.
Religious exemptions to vaccinations are also accepted and must
be submitted on official church stationery and signed by a
minister, rabbi, priest, or head of a church to be valid and
approved. A form from Health Services will need to be completed as
well. Both will be placed in your permanent health record.
Religious
Exemption Form (PDF)