Health Services Policies and Requirements
It has been a long-standing policy of the University to require
that students possess health insurance. This policy protects a
family's investment should unexpected medical issues arise. We also
know that people seek healthcare at earlier stages when they
possess insurance. Early assessment and treatment is particularly
important in a highly residential environment such as our
- Full-time, degree-seeking undergraduates are required to
possess health insurance comparable to the University sponsored
- International undergraduates must enroll in the University
sponsored plan (with the exception of ISEP participants).
International graduate students are eligible to enroll in the
We collect students' health insurance information via an online
process. On an annual basis all undergraduates, as stated above,
will be requested to either provide their existing health insurance
or enroll in the University sponsored program. Students who take no
action by the July billing date will be automatically enrolled in
and billed for the University sponsored plan. The charge may be
removed by visiting the web site and completing the insurance
waiver form by established deadlines.
Details on the University sponsored student injury and sickness
plan is available at our Insurance Billing page.
Student Health Record
We require every domestic undergraduate and all international
students to have a completed Student Health Record (SHR) on file at
Health Services prior to beginning classes by August 1st for fall
admission or January 30th for spring admission. All SHRs are
reviewed for immunization compliance medicines, pertinent food
allergies, chronic diseases and other health issues so that we may
provide the appropriate services. This review occurs over the first
few weeks of each semester.
For more information, visit our secure, online web portal called
If Health Services does not receive an SHR or the information is
incomplete, a hold may be placed on a student's registration for
the following semester until requirements are met. Typically, SHRs
are considered incomplete because the immunization section was not
completed correctly. Please enter the student's childhood
immunization information into the online record. We will also
request that you FAX (940-6403), scan/email
(firstname.lastname@example.org), or mail a copy of the official
Health Services takes the following steps prior to placing a
hold on student registration:
- Audit all SHR for completeness
- Students may receive a "waive" if in a middle of shot series
i.e. Hepatitis B (3 shots)
- Send a series of broadcast emails to all students through the
Butler Connection e-mail system regarding the possibility of a hold
due to missing SHR information reminding them to check their health
record status through the MyHealth portal.
Due to FERPA/HIPAA regulations, all communication regarding the
student's health information must be with the student. We will not
be able to take a hold off until all information
on the SHR is complete.
The required physical is to be performed and signed off by a
M.D., A.N.P., PA-C or D.O. and is to be done within the preceding
12 months. All information must be in English. The Physical Exam
Record is linked under the forms tab.
Class Excuse Policy
When a student is absent from a class/laboratory/examination for
medical reasons, it is the student's responsibility to discuss this
directly with the faculty member involved.
Health Services staff members can issue excuses for missing
class that may cover the office visit or extend beyond the visit if
the illness warrants. In the case of students who are hospitalized
or who have a prolonged illness, students should contact the office
of the Vice President for Student Affairs (317 940-9570). With the
permission of the student, instructors will be alerted to the
Valid Medical and Religious Exemptions
A physician or clinic offering immunizations must document valid
medical exemptions. A written letter from the physician or clinic
stating the reason for the medical exemption and whether it is
permanent or temporary is required and must be submitted for the
exemption to be valid and approved.
Religious exemptions to vaccinations are also accepted and must
be submitted on official church stationery and signed by a
minister, rabbi, priest, or head of a church to be valid and
approved. A form from Health Services will need to be completed as
well. Both will be placed in your permanent health record.
Exemption Form (PDF)