Student Disability Services

Guidelines For Students Requesting Interpreter Services

Butler University is committed to providing excellent and timely interpreter services to eligible Butler Students. Student Disability Services (SDS) is the department on campus that facilitates interpreter services for Butler students for academic coursework in which they are enrolled. Interpreter services are provided by the University and facilitated by SDS for some, but not all, types of co-curricular activities. Students are advised that requests for interpreter services for co-curricular activities generally require a discussion with Student Disability Services so that they can be individually determined on a case-by-case basis. Off campus events that are required as part of an academic course also require a discussion with the Student Disability Services so that they can be individually considered. For ticket sales events, such as those sponsored by Hinkle Fieldhouse, Clowes Memorial Hall, etc, students should make interpreter requests directly to the venue or department hosting the event. Student athletes who wish to request interpreter services for activities associated with the athletic sport in which they are participating should submit their interpreter requests to SDS using the on-line Request for Interpreter form. SDS will forward the request directly to the appropriate athletic department which will then take responsibility for handling and funding interpreter requests. SDS is available for consultation as needed. In every case, it is the student's responsibility to initiate requests for interpreter services. Butler University does not provide interpreters for circumstances or events that are of a personal nature.

Butler students who wish to request interpreter services should:

  • immediately register with Student Disability Services by submitting the necessary documentation and by also participating in an initial intake interview in order to discuss current levels of functioning, accommodation needs, and policies and procedures.
  • utilize, every semester, the priority registration system offered to students registered with Student Disability Services. Further to this, students should meet with SDS, every semester, as soon as they have completed their course schedule for the upcoming semester so that interpreter requests can be discussed and determined. Early discussion helps to ensure plenty of time for scheduling interpreters; at least two weeks advance notice is needed when making an interpreter request. Although attempts will be made to honor requests made on short notice, requests which do not allow two weeks advance notice increase the possibility that interpreter services will be unavailable.
  • inform SDS, upon receipt of the course syllabus or immediately upon determination of need, as to any additional course related requirements that will require interpreter services.
  • make requests for interpreter services by utilizing the Interpreter Request Form available at or in Jordan Hall (JH) 136. The completed form should be returned to or to JH 136.
  • inform SDS immediately about any course schedule changes. Adherence to this practice will help to ensure consistent and timely services.
  • notify SDS immediately if a class has been cancelled by an instructor.
  • contact SDS immediately if an interpreter does not show up for an assignment or for any problems or concerns. This will help ensure that the matter is addressed quickly and properly.

Absence From Class

Students who expect to be absent from class should notify SDS as soon as possible (at least 24 hours in advance) so that the interpreter can be notified. Without 24 hours advance notice, the interpreter may still charge the University for the assignment. Students who did not give 24 hours notice regarding a planned absence will receive an unexcused absence. After three unexcused absences, interpreting services will be suspended until the student has a discussion with Student Disability Services. Students should either report an absence by email at or by phone at 940-9308. In the event a staff member does not answer the phone, students should report an absence by voicemail message both during and after office hours. Students who become ill and are unable to go to class must report the absence to SDS immediately (before 5:00 p.m. for evening classes) so the interpreter can be notified.

Student No-Show Policy

Butler University has adopted the no-show policy which is commonly used by colleges and universities. That is, a student who is absent on three occasions without informing SDS according to the guidelines stated above in ABSENCE FROM CLASS will be subject to suspension of services until they initiate and follow through on a discussion about this with SDS.

Late Arrival To Class

If a student is more than fifteen minutes late to class, it will be considered an unexcused absence. The interpreter will leave class and report the unexcused absence to SDS; the student will then be issued an unexcused absence.

Interpreter Expectations

Instructors/facilitators are informed, prior to the first day of class, that there will be an interpreter in the classroom or meeting. Instructors are provided a copy of the written document called Information Regarding Interpreters on Campus which provides information as to how to work with an interpreter. In every case, interpreters are expected to conduct themselves in a professional manner and to abide by the Code of Ethics developed by the Registry for the Deaf. Students should immediately report interpreter no-shows or any other interpreter concerns to Student Disability Services in JH 136. Alternatively, students should be aware that interpreters are required to report student no-shows and tardiness to SDS.

For further information please contact the Office of Student Disability Services in Jordan Hall 136, by phone (317) 940-9308, or by email at