Accommodation Procedures for Faculty
The provision of academic accommodations is a
responsibility that needs to be shared by all members of the
University community and requires the active participation of all
involved, especially faculty members.
- Student Disability Services (SDS) needs to be involved in all
accommodation decisions in order to standardize the process and
help ensure the University and its constituents remain in
compliance with legal mandates.
- SDS will notify professors about approved accommodations
through an accommodation letter, with student's written permission.
Due to confidentiality mandates, specific information about the
disability cannot generally be shared.
- Students are responsible for discussing accommodation requests
with professors. Professors are not responsible if a student does
not make a request for accommodations, but they are encouraged to
contact SDS (JH136, x9308) with any concerns regarding a student
with a disability. SDS will follow up on the concern with the
- Professors are encouraged to deliver exam accommodations when
possible; SDS is available to assist when needed.
- SDS can administer exams in the SDS testing center in JH136.
SDS students will initiate the process by submitting an SDS
electronic Accommodated Exam Request Form. The exam request form
and all associated correspondence is handled electronically through
an automated process. Students access the form on-line at https://apps.butler.edu/SDSRequests.
- Next, SDS will confirm the course number and the student's
eligibility for exam accommodations and forward the request form to
the instructor for approval OR for further discussion with the
student. The subject line of the email will state "SDS Exam
Request Submitted-Response Needed."
- The faculty member will be able to generate a reply with
ease. Your quick response will be much appreciated as it will
allow SDS to make the necessary exam arrangements in the timely
- Faculty will also be able to attach and upload their exam for
secure transmission to SDS when they respond to the accommodated
- Students are asked to give one week advance notice to allow
time for the necessary arrangements to be made. Otherwise,
accommodations may not be able to be delivered in a timely manner.
Although every attempt will be made to honor requests made on short
notice, requests made with less than one week notice increase the
likelihood that the necessary space, equipment, and resources
needed may not be available.
- Extended time limits must be calculated based upon the amount
of time the other students in the class actually receive for the
completion of the exam. If a professor makes a planned or
spontaneous decision to change exam time allotments, SDS must be
notified immediately so that extended time limits can be properly
recalculated. SDS extension 9308 or email@example.com.
- If a student requests an accommodation but the professor has
not received an accommodation letter, please refer the student to
SDS in Jordan Hall 136 and document the referral. Professors are
not required to deliver accommodations that have not been verified
and authorized by SDS.
- Professors should not deny accommodations that have been
approved by SDS. Instead, please contact SDS for discussion if
there is an accommodation concern or dispute. In cases of dispute,
accommodations must be delivered until a resolution has been
- SDS welcomes the opportunity to provide consultation regarding
disability matters. Please contact us at JH136 or x9308 for
Butler University is committed to treating all
individuals within the university, including those with
disabilities, in a fair and equitable manner. Furthermore, it
is the policy and practice of the university to comply with the
American with Disabilities Act and Section 504 of the
Rehabilitation Act of 1973. Under these laws, no otherwise
qualified individual with a disability will be denied access to or
participation in services, programs, and activities at Butler