Conferences & Special Events

Browsing VEMS

The Browse menu allows you to see a calendar of events, a list of different facilities, and grid of available rooms and times.

For a complete overview of this function with screenshots, check out this Browsing VEMS Quick Guide. You can download this manual onto your computer for easy access.

To browse events

Under Browse, click Browse Events. The Browse Events page opens. The active tab is the Monthly Calendar tab.

You can choose how specific you want the event calendar view to be by clicking on the Daily List tab, Weekly List tab, Monthly List tab, Weekly Calendar tab, and Monthly Calendar tab. You can scroll between different time periods by using the right and left green arrow buttons.

You can filter through the spaces by clicking on the Filter text. A pop-up will appear that will allow you to specify an event using the date, facility, room, event type, event name, and group name, and room features. Fill in your specific information and hit the Apply button to find your results.

If you click on a specific event, a pop-up will appear that tells you more information about the event, including the event name, event type, date, time, location, group name, first contact, and recurrence.

To browse facilities

Under Browse, click Browse Facilities. The Browse Facilities page opens. The active tab is the By Room tab.

Through this list, the rooms will be organized alphabetically. It will list the setup type of the room, as well as the rooms' capacities. If you want to organize this list by room setup in order to find rooms with your desired setup, you can click on the By Setup Type tab to organize rooms by setup type.

If you click on a specific room, a pop-up will appear. This will list the room number and building location, as well as any notes about the location. Additionally, select rooms will have pictures of the space within the pop-up. By clicking on the picture or the picture's link below it, you will be able to see an enlarged image.

To browse space

Under Browse, click Browse Space. The Browse Space page opens. The active tab is the Browse tab.

This allows you to view the availability of spaces without booking an event. Any blue horizontal bar on the grid represents an event that has already been scheduled for the room and time it fills. If you need to see a different date, you can use the right and left green arrow icons to scroll to the event time and date you need.

You can filter through the spaces by clicking on the Filter text. A pop-up will appear that will allow you to specify a space using the date, facility, room type, and room features. Fill in your specific information and hit the Apply button to find your results.

By hovering over an event that is already booked, a pop-up will appear that tells you more information about the event, including the event name, event type, date, time, location, group name, and first contact.