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• General Information
• CSE Staff
• EMS Event Management System
  • VEMS Quick Guide
  • Logging in to VEMS
  • Booking a Room
  • Booking a Room with the Plan a Meeting (PAM) Module
  • Requesting Services Only
  • Submitting an Off-Campus Event
  • Viewing Your Request(s)
  • Editing a Booking
  • Adding Services to a Booked Event
  • Canceling a Booking
  • Using VEMS on a Mobile Device
  • Setting Default Values for Room Requests
  • Creating a List of Favorite Rooms
  • Browsing VEMS
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Booking a Room

The Room Request page is organized into various sections to facilitate the reservation process - a "When and Where" pane (the left pane of the window) and two tabs - a "Location" tab and a "Details" tab.

You enter the information to search for available rooms in the When and Where pane and you view the results of the search on the Location tab. You enter information for the event on the Details tab. Required fields are marked with a red asterisk (*).

For a complete overview of this function with screenshots, check out this Booking a Room Quick Guide. You can download this manual onto your computer for easy access.

1. Under Reservations, click a reservation option. The Room Request page opens.
2. In the When and Where (left) pane of the page, enter your date and time criteria.
3. Optionally, on the Facilities dropdown list, select a building. If needed, click the Search icon to open a Buildings pop-up from which you can select multiple buildings.
4. In the Setup Type Information section, enter your attendance and setup type if known.
5. The Availability Filters sections provide options for filtering your room results by Room Type such asa conference room or a computer lab.  Under the Features menu, you can select technology components that are room specific, such as Fully Mediated Space or Moveable Tables. 
6. Click Find Space. 
7. • A list of rooms that meet the search criteria and that are available for the indicated reservation time are displayed on the List sub-tab (in a list view) and on the Grid sub-tab (in a grid view). 
   • A room that you can "reserve" is automatically booked for the event and no additional approval from CSE is required.  A room you can "request" requires approval from CSE. 
8. Optionally, click the name of the room (location) in either the list view of the grid view to open the Location Details pop-up, which displays details and images for the building in which the room is found, and various room details including images, setup types/capacities, and features.
9. To select a room click the Add icon next to the room in either the List or Grid view. The selected location is displayed at the top of the Location tab.
10. Open the Details tab.
11. Enter the information for the event.
12. Click Submit Reservation.