Policies and Procedures
Registration: You may register for private
lessons at any time during the year, by completing and returning
the registration form, along with a $20 non-refundable registration
fee (per semester, per family). Lessons will commence once a
mutually convenient schedule is arranged with a Teaching
Fellow. Tuition is prorated for lessons beginning after the
Make-up Lessons: Due to limited facilities and
instructor schedules, make-up lessons are generally not possible.
There are no refunds for lessons/classes that the student misses.
Please let the instructor know if a student cannot attend a lesson.
Lessons that the instructor misses will be re-scheduled. Given the
demands of rehearsal and performance schedules for college music
students, our instructors will do their best to maintain a
consistent teaching schedule; however, an occasional re-scheduling
may be necessary.
Scholarships: Need-based scholarships are
available on a rolling basis. You are encouraged to apply
early. Scholarship Request Forms are available on the webpage
or please inquire at (317) 940-5500, firstname.lastname@example.org. Renewal of
scholarship is dependent on available funding and satisfactory
progress/effort by the student.
Music: Tuition does not cover books and
materials. As new items are needed, parent will either be informed
what, where, and when to purchase, or the instructor will obtain
the materials and request reimbursement from the parent.
Facilities: The Butler Community Arts School
uses the facilities of the Jordan College of the Arts and has no
space for extended waiting time either before or after lessons.
Therefore, students must arrive on time and leave promptly at the
end of a session. During lessons, parents and siblings are
encouraged to wait in the second floor lounge area. At all times,
please maintain quiet when using hallways where lessons/classes are
Parking: Please observe Butler University
parking restrictions. Violators may be ticketed and/or towed
at the owner's expense.
Refund Policy: All requests for refunds must be
made in writing to the Butler Community Arts School, Butler
University, 4600 Sunset Avenue, Indianapolis, IN 46208. Requests
received 10 days prior to the beginning of an activity will receive
a full refund. Requests received within 10 days of the beginning of
an activity will receive an 80% refund. No refunds will be
given after an activity commences.
Cancellation Policy: Butler Community Arts
School reserves the right to cancel any program because of
insufficient enrollment. If a program is canceled, participants
will be notified, and full registration fee will be refunded.
Butler Community Arts School reserves the right to limit
enrollment; cancel, postpone, split, or combines classes; change
class location; or change instructors. BCAS reserves the right to
terminate lessons if BCAS determines an unacceptable situation.
Late Fees and Collection: Regardless of which
payment option is selected, in the event that this agreement is
placed with an attorney for collection, parent (or adult student)
is responsible for any and all costs of collection incurred, as
well as a reasonable attorney's fee. Additionally, all past due
accounts will accrue late charges at the rate of $10 per month
until said past due accounts are paid in full. Returned check fee
is $20 plus any bank charges incurred.
Release: All participants in BCAS programs
agree to the following release: This form serves as a release and
consent to allow Butler University and/or the Butler Community Arts
School to use my child's image and likeness in either photographic
or video format. I understand that it may appear in promotional
material for the university that may be distributed nationally and
may be used over an extended period of time. I have not requested,
nor do I expect monetary compensation for granting Butler
University the right to use my image as stated.
Waiver of Liability: All participants in BCAS
programs agree to the following waiver of liability: I/we do hereby
present to Butler University this Waiver of Liability for the above
participant who is enrolled in the Butler Community Arts School
under the auspices of Butler University and do hereby waive any and
all rights and claims against Butler University, its trustees,
officers, agents and employees, arising in or out of the above's
participation in this program. It is agreed that this waiver of
liability is submitted to Butler University as an inducement to
enroll the above named student in said program and this agreement
is signed as the undersigned's free and voluntary act with full
knowledge of the contents thereof.
Practice: A regular practice schedule is
vitally important to the success of each student. Each instructor
will provide guidelines for effective home practice. The following
items are essential. Please be sure:
- Student has daily access to an instrument in good working
- Student maintains the specified daily (5-7 days per week)
- A regular practice routine is established and maintained; we
recommend the same time each day, free from interference (phone,
TV, siblings, etc.).
- Student follows the assignment carefully.
- All books and materials are brought to lessons/classes. If
appropriate, an instrument in good working condition is brought to
- Parent listens supportively to the practice session
periodically. Younger students especially enjoy having a parent
present (but not necessarily "directing things") in the room during
practicing. Parent sits in on lesson, when instructor deems
Click here for a printable copy of
policies and procedures.