As a student progresses through the College of Education there
are frequently appropriate forms for various actions in the
process. Each form is explained below:
The drop/add/withdrawal form is used to drop, add or withdraw
from a class. It is available through your academic advisor.
The drop/add deadlines are published in the schedule of
classes. The student must fill out the form and obtain the
advisor's signature. The instructor's signature and Assistant
Dean's signature are required for all withdrawals after the initial
drop/add period in each semester and a reason for the withdrawal
must be noted. Withdrawals will appear as W on your transcript; a
dropped class does not appear. During the self-registration period
the student may do this online.
Please note that the refund schedule is separate from the
drop/add deadlines. The refund schedule is published in all
University semester schedules.
The Blue Card is used to add a student to a closed or
unpublished class. A student should speak directly with the
instructor to be added to a closed class (a permission number is
needed from the Assistant Dean), enroll in an unpublished class, or
enroll in an independent study.
Blue cards are available in JH 171 and JH 180. Signatures or
initials of the instructor of record, academic advisor, and
Assistant Dean are required.
If the blue card is being processed after the last day to add a
course for the semester, the student's assistant dean needs to
grant permission for a late add (not granting permission for class
entry) by signing the blue card.
Note: If the course is in the College of
Liberal Arts and Sciences, the department head (not the dean) must
sign the blue card.
Change Of Major Form
This form is used to change college of enrollment, major or
minor. The form is available in Jordan Hall 185 or 180. In the case
of a major or college enrollment change, the former dean and new
dean will be required to sign. Copies are sent to the Office of
Registration and Records, the deans, the advisor, and the
Transfer Of Credit Forms
Butler University accepts transfer credit from any regionally
and/or nationally accredited institution. You must take the
course for a grade and earn a C- or better. If
the course is in your major or minor area, you
must earn a C or better. Grades of P in a
Pass/Fail course are not accepted, except for some physical
education courses. When the coursework is complete, you must
request that the other institution send an official transcript
directly to the Office of Registration and Records at Butler
University. Hand-carried transcripts are not considered official
unless presented to the office in an envelope sealed and signed by
the other Registration.
Core Curriculum - Transfer of Credit Form
If you are planning to take courses elsewhere to fulfill
University core curriculum requirements, you can obtain the Request
for Approval of Transfer Credit from the Associate Provost.
College Of Education: Request for approval of Transfer Credit
from another College or University
This form is to be used to enable Butler students to take summer
and/or other classes at another college or university that will be
applied toward a Butler degree. Course selections and schools must
be approved in advance if the student wishes to ensure that credits
will be accepted at Butler. The form is available in JH 171, JH 180
or JH185 and must be approved by the department head or the
instructor under whom the course would be taught at Butler, and
signed by the student, the advisor and the Assistant Dean. A course
description must be attached.
College Of Education - Course Variance
The College of Education Course Variance form
is to be used for courses taken at Butler to fulfill program,
graduation and licensure requirements other than core curriculum
requirements. The Course Variance form is available in JH 171, JH
180 or JH 185 and must be signed by the student, the advisor, and
the licensing officer. Copies of this form are then distributed to
the Office of Registration and Records, the Office of Admissions,
the student, and the advisor. An intrusion form (see below) is
necessary if the course is taken during the last 30 hours
Grade Change Form
The Grade Change Form is used to change a grade. Clerical error
on the part of the instructor is the only reason for a grade
change. After consultation with the student, the instructor of
record completes the form and it is signed by the Assistant Dean of
the college. After recording in the Office of Registration and
Records, a copy of the grade change is sent to the student.
Removal Of Incomplete Form
The Removal of Incomplete form is used by the instructor of
record to assign a grade for an incomplete. Forms are available in
JH 180 and JH 171. Upon completion of the necessary work, the
instructor of record completes the form and it is signed by the
assistant dean. Incompletes should be removed in the next semester
in which you are enrolled or within two years. It is the
responsibility of the student to follow up immediately when they
receive an Incomplete for a course.
This form is to be used for students taking courses at other
accredited academic institutions during their last 30
hours at Butler. Forms are available in JH 180, JH 171 and
JH 185 and must be accompanied by the course
variance form. Signatures from the assistant
dean, student, advisor, licensing officer are required. Copies
are distributed to the Office of Registration and Records, the
Office of Admission, the student, and the advisor.
Application For Graduation
A degree application must be obtained and filed
by the student in the Office of Registration and Records no
later than the specific dates as published in the academic
In the year in which the degree is awarded, candidates are
expected to attend the commencement exercises in academic costume.
If a student finds it necessary to have the degree conferred in
absentia, a petition must be presented to the dean of his or her
college at least two weeks before the commencement exercises. If
the petition is approved, the diploma will be mailed or may be
picked up several days after the commencement exercise. No diploma
will be released before the date of graduation.
Students are graduated from Butler University in May, August and
December. Commencement is held in May for students who completed
their work in the previous August and December as well as those who
complete their work in the spring. If you will finish all
requirements for your degree in August, and wish to participate in
the May commencement, you must have the written permission of your
dean on file in the Office of Registration and Records no
later than the specific dates as published in the academic
Permission To Walk Through Graduation
In order to seek permission to walk through graduation without
completion of the necessary work for your degree, the student must
observe the following requirements. The student
must have no more than 12 semester hours
remaining for completion of the degree, unless he/she is pursuing
an additional licensure area (e.g. mild intervention) that requires
additional coursework during the final semester.
- The student must see his/her academic advisor to verify
- A plan for the completion of the deficiencies must be agreed
upon by the student and his/her advisor.
- The student must apply for graduation in the Office of
Registration and Records.
- The student must submit a letter requesting to walk through
graduation ceremonies to the Assistant Dean of the College of
Education. Included in the letter must be the plan to remove each
deficiency and the scheduled date for completion.
- The letter to the Assistant Dean must have the advisor's
signature in order for the request to be considered.