Policies and Procedures
Instructional Media Services (IMS) offers a wide range of
classroom- and event-related technologies and support on Butler's
campus. Please adhere to the following policies and
procedures when working with IMS.
Equipment Requests for Classes and Events
When requesting deliverable media equipment for all classes and
events, you must notify IMS of your needs at least 48
hours in advance. If you fail to provide adequate
notice, IMS reserves the right to deny your request regardless of
circumstance. Requests left afterhours and on weekends will
be considered for accommodation relative to the time in which they
were left.
Who Can Request Equipment
Faculty and Staff can make equipment requests for on-campus
classes and events through IMS. With an instructor's
permission, students can request equipment for on-campus, classroom
use. Students will be asked to provide a valid Butler ID and
a syllabus from the class for which they are requesting
equipment.
For on-campus equipment requests for student group events,
groups must submit a Blue Form to the office of Conferences and
Special Events.
Outside groups wishing to request equipment must do so through
the office of Conferences and Special Events. Fees may be assessed.
A rate sheet is available through IMS.
Off-campus Use of Equipment
For Butler-specific off-campus events, IMS will allow Faculty
and Staff to use deliverable media equipment. IMS will not
deliver equipment for off-campus events; Faculty and Staff must
arrange to pick requested equipment up from IMS' office in JH52 and
will be held responsible for the care and condition of on-loan
equipment.
IMS does not generally allow off-campus use of resources for
non-Butler-specific events. Faculty and Staff with special
needs in this regard may contact IMS. IMS reserves the right
to examine individual circumstances when requests of this nature
are made. In the event an individual's request cannot be met,
IMS can suggest alternate media rental outlets in Indianapolis.
Equipment Failures
If a delivered or installed piece of media equipment fails, IMS
will attempt to solve the problem first by troubleshooting the
malfunctioning equipment. If this does not offer a reasonable
solution to a problem, IMS will provide replacement
equipment. The number of resources available at a given time
is very limited, and therefore circumstances will arise where
replacement of a failed piece of equipment is not an option.
If at any time you notice a piece of media equipment failing,
please contact IMS and provide all pertinent information.