On-Campus Policies and Procedures

Internship & Career Services and employment professionals are involved in this process in a partnership effort, with a common goal of achieving the best match between the individual student and the employing organization. The National Association of Colleges and Employers (NACE, formerly the College Placement Council, Inc.), as the national professional association for career planning, placement, and recruitment, is also concerned with this process. The concern led NACE to the development and adoption of the Principles for Professional Conduct. The principles presented here are designed to provide practitioners with three basic precepts for career planning, placement, and recruitment:

Maintain an open and free selection of employment opportunities in an atmosphere conducive to objective thought, where job candidates can choose optimum long-term uses of their talents that are consistent with personal objectives and all relevant facts;
Maintain a recruitment process that is fair and equitable to candidates and employing organizations;
Support informed and responsible decision making by candidates.

Adherence to the guidelines will support the collaborative effort of career planning, placement, and recruitment professionals while reducing the potential for abuses. The guidelines also apply to new technology or third-party recruiting relationships which may be substituted for the traditional personal interaction among career services professionals, employer professionals, and students.

These principles are not all-inclusive; they are intended to serve as a framework within which the career planning, placement, and recruitment processes should function, and as a foundation upon which professionalism can be promoted.

Principles for Employment Professionals

Employment professionals will refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer. Employment professionals will strive to communicate decisions to candidates within the agreed-upon time frame.
Employment professionals will know the recruitment and career development field as well as the industry and the employing organization that they represent, and work within a framework of professionally accepted recruiting, interviewing, and selection techniques.
Employment professionals will supply accurate information on their organization and employment opportunities. Employing organizations are responsible for information supplied and commitments made by their representatives. If conditions change and require the employing organization to revoke its commitment, the employing organization will pursue a course of action for the affected candidate that is fair and equitable.
Neither employment professionals nor their organizations will expect, or seek to extract, special favors or treatment which would influence the recruitment process as a result of support, or the level of support, to the educational institution or career services office in the form of contributed services, gifts, or other financial support.
Serving alcohol should not be part of the recruitment process.
Employment professionals will maintain equal employment opportunity (EEO) compliance and follow affirmative action principles in recruiting activities in a manner that includes the following:
1. Recruiting, interviewing, and hiring individuals without regard to race, color, national origin, religion, age, gender, sexual orientation, or disability, and providing reasonable accommodations upon request;
2. Reviewing selection criteria for adverse impact based upon the student's race, color, national origin, religion, age, gender, sexual orientation, or disability;
3. Avoiding use of inquiries that are considered unacceptable by EEO standards during the recruiting process;
4. Developing a sensitivity to, and awareness of, cultural differences and the diversity of the work force;
5. Informing campus constituencies of special activities that have been developed to achieve the employer's affirmative action goals;
6. Investigating complaints forwarded by the Internship & Career Services office regarding EEO noncompliance and seeking resolution of such complaints.
Employment professionals will maintain the confidentiality of student information, regardless of the source, including personal knowledge, written records/reports, and computer data bases. There will be no disclosure of student information to another organization without the prior written consent of the student, unless necessitated by health and/or safety considerations.
Those engaged in administering, evaluating, and interpreting assessment tools, tests, and technology used in selection will be trained and qualified to do so. Employment professionals must advise the Internship & Career Services office of any test conducted on campus and eliminate such a test if it violates campus policies. Employment professionals must advise students in a timely fashion of the type and purpose of any test that students will be required to take as part of the recruitment process and to whom the test results will be disclosed. All tests will be reviewed by the employing organization for disparate impact and job-relatedness.
When using organizations that provide recruiting services for a fee, employment professionals will respond to inquiries by the Internship & Career Services office regarding this relationship and the positions the organization was contracted to fill. This principle applies equally to any other form of recruiting at is used as a substitute for the traditional employer/student interaction.
When employment professionals conduct recruitment activities through student associations or academic departments, such activities will be conducted in accordance with the policies of the Internship & Career Services office.
Employment professionals will cooperate with the policies and procedures of the Internship & Career Services office, including certification of EEO compliance or exempt status under the Immigration Reform and Control Act, and will honor scheduling arrangements and recruitment commitments.
Employment professionals recruiting for international operations will do so according to EEO standards. Employment professionals will advise the Internship & Career Services office and students of the realities of working in that country and of any cultural or foreign law differences.
Employment professionals will educate and encourage acceptance of these principles throughout their employing institution and by third parties representing their employing organization on campus, and will respond to reports of noncompliance.

As approved by the NACE Board of Directors, August 1998
Adopted by Butler University Internship & Career Services, Spring 2001