Internship & Career Services

Employing Students

It is very important as a Student Employment Supervisor to become oriented with the paperwork that must be completed in order to hire student employees. Please remember that students are employed by Butler University and because they are covered by workmen's compensation, all paperwork must be completed in a timely manner before a student begins to work. Should you have questions about any of the forms, do not hesitate to contact Liz Freedman, the Student Employment Coordinator, at lfreedma@butler.edu for clarification.

Important dates:

  • Wednesday, April 10th, 2013: Student Employee of the Year Awards Luncheon
  • April 7th - April 13th, 2013: National Student Employment Appreciation Week

If you are hiring a student employee, please complete the following form(s):

Student Employment Form ~ Show Detail

The Student Employment Form enables a student to properly secure on-campus employment. Only submit this form when hiring a student in your department or in a specific position in your department. If you are rehiring a student in the same position, no form is necessary.   A student will need this form filled out for every position they hold on campus, even if they have two jobs within the same department. Please submit this form to the Student Employment Coordinator, Internship and Career Services. This form should be completed by the supervisor and forwarded to Student Employment Coordinator, Liz Freedman, AU 315;  lfreedma@butler.edu . 

Student Employment Form (MS Word)

If you are hiring a student that has never worked on campus*, you will ALSO need:

Indiana Income Tax Form (PDF)

Federal Income Tax Form - W4 (PDF)

I-9 Verification Form ~ Show Detail

This is a Department of Justice Employment Eligibility Verification Form. The student completes Section I; the supervisor completes Section II which verifies the identification of the student. A copy of identification is then attached to this form (Please refer to page 4 of this document to see which documents are acceptable for the student to present). When making copies, be sure to copy both the front AND back of the document. Original documents must be provided to the supervisor to make copies and will be returned.  

I-9 Verification Form (PDF)

*On campus jobs do not include positions with outside companies located on Butler's campus, such as Aramark (including all dining services, Starbucks, and Zia Juice Bar), Follett Bookstore, and sometimes RuffaloCODY.

If you need to do one of the following:

  1. Let us know that a student no longer works in your department
  2. Pay a student employee that only worked temporarily in your department (in this case attach tax forms if the student has never worked for Butler before - see above for more details).
  3. Change the pay rate of a student employee

You will need:

Status Change Form ~ Show Detail

The Status Change Report informs the Internship & Career Services office about the status of our student employees. The form should be completed by the supervisor and forwarded to the Student Employment Coordinator, Liz Freedman, AU 315;  lfreedma@butler.edu .

Status Change Form (MS Word)

If you are creating a new student position that has never existed before, you will need:

Job Description Form ~ Show Detail

The Job Description form is required for assigning a new position number to a student job. Please fill out all information clearly and completely. The job will be assigned a Job Number. If you also wish to advertise this position on B.L.U.E., please indicate this on the form. This form should be completed by the supervisor and forwarded to Student Employment Coordinator, Liz Freedman, AU 315; lfreedma@butler.edu

Job Description Form (MS Word)

You may also need:

Other Forms (Direct Deposit, Privacy Statement, etc.) ~ Show Detail

Suggested Student Employee Wage Scale

The purpose of this document is to serve as a general guide for assigning wages to student positions. The four areas classified are simply suggestions for what is common practice on campus currently, but as long as the pay rate is at least minimum wage ($7.25/hour) the supervisor may pay any amount the department can allot.

Suggested Wage Scale

Maximizing the Student Employment Experience

We are all extremely busy, but we should try not to forget what our first priority is as employees of Butler University.  We are here to support students as they become educated members of society.  Every supervisor has the ability to allow students the opportunity to grow professionally in their on-campus jobs.  In addition to all of the great work you do, here are five extra tips on ways to aid your student employee, and yourself:

Tips for Supervisors 

Student Employee of the Year Awards

Every spring, the National Student Employment Association (NSEA) honors all students who work on campus by holding the annual Student Employee of the Year Awards. The Student Employment Coordinator will also hold a special luncheon for all nominees and supervisors during Student Employment Appreciation Week in April. Be sure to nominate your student workers for this great honor!