General Policies
Proposal Forms
HAC Research Proposal Evaluation Guidelines
Mini-Grant
Travel-to-Present Paper at Domestic/International Conference
Faculty Development/Short Course Attendance Grant
Instructional Development Grant
Faculty Fellowship
Faculty Research Grant
HAC Members
The HAC considers all science proposals. The definition of science is sufficiently broad to encompass natural, social, and mathematical sciences. It is the responsibility of the Principal Investigator to explain to the committee why his/her proposal should be considered a scientific proposal. The applicant must clearly identify the scientific principle(s) in his or her field on which the project is grounded, the specific hypothesis to be tested, and the scientific process involved in the project. (If you are trying to decide whether your application should be submitted to the BAC or the HAC, the BAC and HAC chairs along with the Director of BIRS have formed a grants advisory panel that will help you decide the most appropriate committee for your proposal. If you want the help of the panel, please submit your proposal to the BIRS office two weeks prior to the November 5th deadline.) Each research grant application will have no more than a single Principal Investigator, although there may be one or more co-investigators. Eligibility for research-oriented grants (i.e. faculty fellowship and faculty research grants) is limited to full-time tenured or tenure-track faculty members. Tenured, tenure-track and full-time non-tenure-track faculty may apply for travel-to-present grants, faculty development short course grants, instructional development grants and mini grants.
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General Policies
- Eligibility – All full-time tenured or tenure-track faculty are eligible for these grant programs. Full-time non-tenure-track faculty may apply for travel-to-present grants, faculty development short course grants, instructional development grants and mini-grants. (Note: In the event a tenure-track faculty member(s) and a non-tenure-track faculty member(s) apply for the same grant, tenure track faculty will be given a priority for grant award.)
- Awards – The maximum total amount that a principle investigator may apply for, as principle investigator, is $15,000 per year, whether this is on one grant or on multiple grants.
- Stipends – Summer stipends of up to $3,000 per faculty member are allowed for 9-month faculty only, on those grant types that allow stipends. Stipends for students are also permitted up to $3,000 per person; it is expected that students would be paid by the hour and need not be limited to the summer. Multiple stipends on the same grant proposal must be justified. No individual may receive more than $3,000 total in stipends.
- Budgets – Budgets will be carefully reviewed by the Committee. Student involvement in the proposed research must be justified. The project must document a reasonable estimate of student time to be spent on proposed research and pay scale to be used for student. Supporting documentation for large expenditures in any budget category is recommended. Grant funds cannot be spent until the actual start date of the grant, (exceptions will only be made for air fare and hotel reservations; if the exception is approved travel must be completed in the same fiscal year as the grant).
- Grant Extensions – Occasionally, an extension of the grant period of annual grants is permitted. If an investigator requires additional time to complete a project, he/she must submit an extension request no later than one month prior to the end of the grant period. No new grant money will be released until the first project is completed, including the final report.
- Reports – Reports are due in the Institute for Research and Scholarship office no later than 60 days following the end of the grant period for all grant types. Failure to submit a final report could jeopardize future funding. See the individual grant descriptions for more details on what content is required for each grant type.
- Computers – Computer hardware and software will be supported only if they are essential to the unique requirements of the research project.
- Equipment Purchases – All equipment purchased with an HAC award becomes property of Butler University when the project is completed.
- Surveys – When a faculty member is proposing survey research, he or she should take care to justify why the project is scientific research. It should be clear how the project is related to principles in that field, what hypothesis(es) is(are) being tested, and how the resulting data will be analyzed. The faculty member should provide a description, or a copy of the survey instrument (e.g., sample items).
- The HAC is committed to assisting faculty members in enhancing the quality of their research to produce significant results that are appropriate for presentation at national and international conferences, and/or for publication in peer-reviewed journals, as well as successfully competing for extramural funding. Effective in the fall of 2007, results and outcomes of previous HAC grants will be considered in subsequent grant applications. After three or more successful HAC Faculty Fellowship or Faculty Research Grants, applicants will be required to submit, along with their next applications, a description of the outcome of previous grants to indicate their attempts at securing extramural funding to support their research.
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Proposal Forms
These documents are Word fill-in forms that can be completed in Word and printed. All proposal forms should be submitted to the Institute for Research and Scholarship in JH 240.
New Policy for Submission of HAC and BAC Proposals
In the interest of expediting the internal grant approval process, saving time and paper, the BAC, HAC and HUG committees have agreed that proposals for ALL internal grants (including those due on November 5th) will now be submitted to the BIRS office electronically. The process up to submission remains as it has in the past. The application is filled out and taken to the department chair and dean for signature. The next step is the change in the process – once the application has been signed by the dean it should be scanned and sent via email to the BIRS office (rholm@butler.edu) for electronic distribution to the appropriate committee. If you need help scanning your document contact any Instructional Technology staff member at x8575 or training@butler.edu. Thank you for your cooperation in making our transition to an electronic grant submission/approval process as smooth as possible. If you have any questions, please contact Bob Holm at x9766 or rholm@butler.edu.
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HAC Research Proposal Evaluation Guidelines
HAC Research Proposal Evaluation Guidelines (pdf)
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Mini-Grant
$500 max. (Mini-Grant Form - Word file)
Program:
This program is designed to support small research needs for projects that are not supported by other funding.
Proposal Format:
The proposal consists of a statement describing the nature of the research and the need for support. It is the responsibility of the Principal Investigator to explain to the committee why this proposal should be considered a scientific proposal. The applicant must clearly identify the scientific principle(s) in their field on which the project is grounded, the specific hypothesis to be tested, and the scientific process involved in the project. . When a faculty member is proposing survey research, he or she should take care to justify why the project is scientific research. It should be clear how the project is related to principles in that field, what hypothesis(es) is(are) being tested, and how the resulting data will be analyzed. The faculty member should provide a description, or a copy of the survey instrument (e.g., sample items).
The statement should be typewritten, one and a half spaced and no more than two pages.
In addition, a detailed budget is required.
The proposal should be signed by the applicant, Head of Department, and Dean of the College.
Deadline:
Proposals are due on the first of each month.
Report:
A brief report describing the outcome of the research conducted using these funds is due in the Institute for Research and Scholarship office no more than 60 days following the end of the grant period. Failure to submit this report could jeopardize future HAC funding.
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Travel-to-Present Paper at Domestic/International Conference
$1,500 max. (Travel-to-Present Grant Form - Word file)
Program:
This program supports faculty travel costs to a domestic or international meeting to present the results of research. If the paper to be presented is about pedagogical methods, the methods employed in the paper must be scientific and the research must be about teaching in the sciences. (In unusual circumstances, the Committee will consider a Travel-to-Present application from a faculty member who is accompanying a student that is presenting at a national or international meeting.) The award must be matched by support from college and/or departmental sources (up to $1000 match). In cases of multiple authors, only the principal author will be supported. In an effort to provide aid to the greatest number of faculty, HAC will approve up to $1500 per fiscal year if travel (1 or 2 trips) is international. HAC will approve up to $1000 (1 or 2 trips) for domestic travel. (Domestic travel includes travel within the continental U.S. and travel to Hawaii, Alaska and Puerto Rico. All other travel is international travel.) In exceptional circumstances exceptions may be made depending on funds available toward the end of the fiscal year.
*Please note that while HAC does fund conference registration fees, it does not fund association membership fees or continuing education registration fees.
Proposal Format:
The proposal consists of a program statement which identifies the conference and includes the abstract submitted to (and accepted by) the conference. Enclose a copy of the invitation to present the research at the conference.
The statement should be typewritten, one and a half spaced and no more than two pages.
In the budget summary, please list and total all requested expenditures and identify the source of the matching funds.
The proposal should be signed by the applicant, Head of Department, and Dean of the College.
Deadline:
Proposals are due on the first of each month preceding the month of the conference.
Report:
A brief report of the outcome of the conference and the benefit of participating in it is due in the Institute for Research and Scholarship office no more than 60 days following the end of the conference. Failure to submit this report could jeopardize future HAC funding.
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Faculty Development/Short Course Attendance Grant
$1,000 max. (Short Course Grant Form - Word file)
Program:
This program supports faculty attendance at continuing education short course programs and workshops such as the NSF Chautauqua Short Courses. It is the responsibility of the applicant to explain to the Committee how the application meets the criteria for this grant. The amount of the award does not normally exceed $1,000.00.
Proposal Format:
The program statement should describe the short course or workshop the applicant wishes to attend and how it will contribute to his/her professional development. Include a copy of the workshop announcement and program. The statement should be typewritten, one and a half spaced and no more than two pages in length.
The budget summary should list and total all requested expenditures. Requests over $1,000.00 should include a written justification.
The proposal should be signed by the applicant, Head of Department, and Dean of the College.
Deadline:
Proposals are due on the first of each month, one month prior to the date of the short course.
Report:
A report describing the knowledge or skills gained by attending the short course is due in the Institute for Research and Scholarship office no more than 60 days following the end of the course. It is also recommended that, when appropriate, the faculty member should share the knowledge gained with his or her colleagues by giving a seminar or colloquium.
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Instructional Development Grant
$2,000 max. (Instructional Development Grant Form - Word file)
Program:
This program supports the development of new courses or the major revision of existing courses. The primary purpose of the course should be learning about science, as it is defined above. The maximum award is $2,000.00, to be used in the summer. A stipend can be a part of the award for the development of a new course in the catalogue or a course new to the professor, subject to the stipend policy stated above. Stipends for a course currently taught by faculty members are not provided, but materials, publications, etc. are permitted for the major revision of an existing course. The applicant must teach the course supported by the grant during the following year. In situations where two or more faculty members are working on the development of the same course, the maximum award will be split among those faculty members.
Proposal Format:
The program statement should describe the nature of the course, the need for development, and how will work be accomplished. It should also describe how the proposed course meets the above guidelines. The statement should be typewritten, one and a half spaced and no more than two pages.
The budget summary should list and total all requested expenditures.
The proposal should be signed by the applicant, the Head of the Department, and Dean of the College.
Deadline:
There are traditionally two deadlines each year. Both deadlines are for projects to be conducted the summer following award of the grant. One falls in mid-November, and one in late March. Specific deadlines will be published on the Institute for Research and Scholarship web page and in campus e-mail.
Duration:
The grant period is normally from May 1st to December 31st, unless and extension is required.
Report:
A report describing the final design of the new course or how the existing course has been improved is due in the Institute for Research and Scholarship office no later than 60 days after the end of the grant period.
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Faculty Fellowship
$5,000 max. (Faculty Fellowship Form - Word file)
Program:
The HAC Faculty Fellowships are designed to encourage faculty academic pursuits during the summer months, although, completion of approved projects may be extended to December 31. HAC Faculty Fellowships support original, scholarly and research projects in the natural, social, behavioral and mathematical sciences. The research may be theoretical or empirical. The research may be basic or applied. The program is competitive and open to all tenured or tenure track faculty.
It is the responsibility of the Principal Investigator to explain to the Committee why his/her proposal should be considered a scientific proposal. The applicant must clearly identify the scientific principle(s) in their field on which the project is grounded, the specific hypothesis to be tested, and the scientific process involved in the project. When a faculty member is proposing survey research, he or she should take care to justify why the project is scientific research. It should be clear how the project is related to principles in that field, what hypothesis(es) is(are) being tested, and how the resulting data will be analyzed. The faculty member should provide a description, or a copy of the survey instrument (e.g., sample items).
The employment of Butler students on the project is encouraged but not required. A final report is due no later than two months after the termination of the project. The maximum amount of the award is $5,000. A faculty stipend of up to $3000 is permitted. Support for technical assistance (students) is generally limited to $3,000 per individual; it is expected that students would be paid by the hour and need not be limited to the summer. Multiple stipends on the same grant proposal must be justified. The program does not support funding for local travel within Marion Country, travel to conferences, degree completion, writing previously completed projects, writing textbooks or chapters for textbooks, curriculum development or planning classes. Where travel is supported by the grant, allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. Computer hardware and software will be supported only if they are essential to the unique requirements of the research project.
Proposal Format:
It is extremely important for the applicant to remember that the proposal will be reviewed by professionals in other disciplines and that the proposal should be in clear and concise language that can be evaluated by the reviewers.
- Title Page (use prepared form)
- Program Statement:
A description of the proposed project following the outline listed below. Proposals will be evaluated by readers who are not necessarily experts in the specific field of the proposal. The application should be written for a general audience to understand. The program statement is limited to a maximum of five, one and a half spaced, typed pages. Proposals that exceed this amount will be returned without evaluation. - Background – The background for the project including the problem or need, related work and the underlying rationale.
- Objectives – The objective(s) of the project.
- Significance – The importance or significance of the research and the relation of the research to the applicant’s previous and future work.
- Methods – The methods applicant will use to achieve his/her objectives including any of the following that apply: the creative procedures or experimental methods, equipment required, data gathering and analysis, time schedule, evaluation and reporting of results. Indicate if the project involves human subjects, animals or recombinant DNA.
- Analysis – Describe information to be collected and how it will be used or analyzed.
- Role of students and level of involvement
- Budget (use prepared form):
The budget is an important part of the proposal and care should be taken to ensure the budget is clearly defined and the proposed expenditures are justified. The maximum HAC Faculty Fellowship award is $5,000. A faculty stipend up to $3000 is permitted. Support for technical assistance (students) is generally limited to $3,000 per individual; it is expected that students would be paid by the hour and need not be limited to the summer. Student involvement in the proposed research must be justified. The project budget must document a reasonable estimate of student time to be spent on proposed research and pay scale to be used for student. Student involvement in the proposed research must be justified. The project budget must document a reasonable estimate of student time to be spent on proposed research and pay scale to be used for student. Multiple stipends on the same grant proposal must be justified. The program does not support funding for local travel within Marion County, travel to conferences, degree completion, writing previously completed projects, writing text books or chapters for text books, curriculum development or planning classes. Where travel is supported by the grant, allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. Computer hardware and software will be supported only if they are essential to the unique requirements of the research project. - Curriculum Vitae:
A one page curriculum vitae indicating applicant's capability to complete the work. - Publications and Bibliography:
A list of applicant's publications that are relevant to the project and any bibliographic references. Limit of one page. - Outcomes of previous HAC research grants. The HAC is committed to assisting faculty members in enhancing the quality of their research to produce significant results that are appropriate for presentation at national and international conferences, and/or for publication in peer-reviewed journals, as well as successfully competing for extramural funding. Applicants who have had three or more successful HAC Faculty Fellowship or Faculty Research Grants should submit a description of the outcome of previous grants, including presentations, publications, and attempts to secure extramural funding to support their research.
- Appendix (optional):
Supplementary materials may be included.
The proposal should be signed by the applicant, the Head of Department, and the Dean of the College.
Report:
A brief report describing the outcome of the research conducted using these funds is due in the Institute for Research and Scholarship office no more than 60 days following the end of the grant period. The report should detail how the money was spent in relation to the proposed budget. Failure to submit this report could jeopardize future HAC funding.
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Faculty Research Grant
$15,000 max. (Faculty Research Grant Form - Word file)
Program:
HAC Faculty Research Grants support original, scholarly and research projects in the natural, social, behavioral and mathematical sciences. The research may be theoretical or empirical. The research may be basic or applied. The program is competitive and open to all tenured or tenure track faculty.
It is the responsibility of the Principal Investigator to explain to the Committee why his/her proposal should be considered a scientific proposal. The applicant must clearly identify the scientific principle(s) in their field on which the project is grounded, the specific hypothesis to be tested, and the scientific process involved in the project. When a faculty member is proposing survey research, he or she should take care to justify why the project is scientific research. It should be clear how the project is related to principles in that field, what hypothesis(es) is(are) being tested, and how the resulting data will be analyzed. The faculty member should provide a description, or a copy of the survey instrument (e.g., sample items).
The employment of Butler students on the project is encouraged but not required. A final report is due no later than two months after the termination of the project. The maximum amount of the award is $15,000. A faculty stipend of up to $3000 is permitted. Support for technical assistance (students) is generally limited to $3,000 per individual; it is expected that students would be paid by the hour and need not be limited to the summer. Multiple stipends on the same grant proposal must be justified. The program does not support funding for local travel within Marion Country, travel to conferences, degree completion, writing previously completed projects, writing textbooks or chapters for textbooks, curriculum development or planning classes. Where travel is supported by the grant, allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. Computer hardware and software will be supported only if they are essential to the unique requirements of the research project.
Proposal Format:
It is extremely important for the applicant to remember that the proposal will be reviewed by professionals in other disciplines and that the proposal should be in clear and concise language that can be evaluated by the reviewers.
- Title Page (use prepared form)
- Program Statement:
A description of the proposed project following the outline listed below. Proposals will be evaluated by readers who are not necessarily experts in the specific field of the proposal. The application should be written for a general audience to understand. The program statement is limited to a maximum of five, one and a half spaced, typed pages. Proposals that exceed this amount will be returned without evaluation. - Background – The background for the project including the problem or need, related work and the underlying rationale.
- Objectives – The objective(s) of the project.
- Significance – The importance or significance of the research and the relation of the research to the applicant’s previous and future work.
- Methods – The methods applicant will use to achieve his/her objectives including any of the following that apply: the creative procedures or experimental methods, equipment required, data gathering and analysis, time schedule, evaluation and reporting of results. Indicate if the project involves human subjects, animals or recombinant DNA.
- Analysis – Describe information to be collected and how it will be used or analyzed.
- Role of students and level of involvement
- Budget (use prepared form):
The budget is an important part of the proposal and care should be taken to ensure the budget is clearly defined and the proposed expenditures are justified. The maximum HAC Faculty Research award is $15,000. A faculty stipend up to $3000 is permitted. Support for technical assistance (students) is generally limited to $3,000 per individual; it is expected that students would be paid by the hour and need not be limited to the summer. Student involvement in the proposed research must be justified. The project budget must document a reasonable estimate of student time to be spent on proposed research and pay scale to be used for student. Student involvement in the proposed research must be justified. The project budget must document a reasonable estimate of student time to be spent on proposed research and pay scale to be used for student. Multiple stipends on the same grant proposal must be justified. The program does not support funding for local travel within Marion County, travel to conferences, degree completion, writing previously completed projects, writing text books or chapters for text books, curriculum development or planning classes. Where travel is supported by the grant, allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. Computer hardware and software will be supported only if they are essential to the unique requirements of the research project. - Curriculum Vitae:
A one page curriculum vitae indicating applicant's capability to complete the work. - Publications and Bibliography:
A list of applicant's publications that are relevant to the project and any bibliographic references. Limit of one page. - Outcomes of previous HAC research grants. The HAC is committed to assisting faculty members in enhancing the quality of their research to produce significant results that are appropriate for presentation at national and international conferences, and/or for publication in peer-reviewed journals, as well as successfully competing for extramural funding. Applicants who have had three or more successful HAC Faculty Fellowship or Faculty Research Grants should submit a description of the outcome of previous grants, including presentations, publications, and attempts to secure extramural funding to support their research.
- Appendix (optional):
Supplementary materials may be included.
The proposal should be signed by the applicant, the Head of Department, and the Dean of the College.
Report:
A brief report describing the outcome of the research conducted using these funds is due in the Institute for Research and Scholarship office no more than 60 days following the end of the grant period. The report should detail how the money was spent in relation to the proposed budget. Failure to submit this report could jeopardize future HAC funding.
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